Executive Assistant to CEO | AI Agent Builder & Automation

Kaizen; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Kaizen in Dubai seeks an experienced Executive Assistant to support the CEO across executive priorities and selected personal matters. The ideal candidate will be proactive, organized and digitally confident, leveraging AI, automation and AI-powered agents to boost productivity and efficiency in a fast-paced environment.

Beyond traditional EA duties, you will identify AI opportunities, build and configure AI agents, automate routines, and translate AI capabilities into practical solutions that

Qualifications

• Proven experience in an Executive Assistant or similar role, preferably supporting a CEO.
• Hands-on experience building or configuring AI agents.
• Practical understanding of AI tools, large language models (LLMs) and workflow automation.
• Experience with platforms such as n8n, Make, Zapier or comparable AI and automation tools is an advantage.

Responsibilities

• Manage the CEO’s complex calendar, meetings, priorities and schedule.
• Coordinate with internal and external stakeholders and ensure timely follow-up on actions.
• Anticipate requirements, identify conflicts and proactively resolve scheduling issues.
• Prepare meeting materials, briefings and executive communications as required.
• Track actions, deadlines and decisions, ensuring follow-through to completion.
• Coordinate business travel, itineraries and logistics.
• Handle sensitive information with discretion and accuracy.
• Build, configure and implement AI agents to support operations and workflows.
• Develop AI-powered solutions to automate repetitive tasks and reduce manual effort.
• Integrate AI tools with business applications to improve information management and communication.
• Identify AI opportunities and translate them into practical improvements.
• Test, refine and maintain AI agents and workflows for reliability and accuracy.
• Stay updated on AI technologies and automation tools, with data privacy in mind.

Skills

Executive Support

AI Agent Development

Automation & Workflows

Discretion & Confidentiality

Stakeholder Coordination

Tools

n8n

Make

Zapier

Job description

Kaizen in Dubai seeks an experienced Executive Assistant to support the CEO across executive priorities and selected personal matters. The ideal candidate will be proactive, organized and digitally confident, leveraging AI, automation and AI-powered agents to boost productivity and efficiency in a fast-paced environment.

Beyond traditional EA duties, you will identify AI opportunities, build and configure AI agents, automate routines, and translate AI capabilities into practical solutions that