Executive Assistant

Arada; Dubai; Vor Ort; AED 240.000 - 400.000; Vollzeit

Zusammenfassung

Arada is seeking an exceptionally organized Executive Assistant to support our CEO and senior leadership in Dubai. You will manage calendars, coordinate complex meetings, travel, and documentation with discretion and efficiency.

Proficiency in AI-enabled productivity tools and Microsoft 365 is essential, along with outstanding communication and stakeholder management skills. A Bachelor's degree or equivalent experience is preferred, and a UAE driving license is required.

Qualifikationen

• Minimum 10 years’ experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C‑suite or senior executives.
• Experience supporting a CEO, C‑suite executive, Group Executive, Board, or senior leadership team is strongly preferred.
• Experience working in a complex corporate environment with exposure to senior‑level stakeholder management, confidential information, governance, and business‑critical activities.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint, and approved AI productivity tools such as Microsoft Copilot or equivalent.
• Experience with travel booking, expense management, and digital workflow systems.

Aufgaben

• Manage the executive’s calendar end‑to‑end, prioritizing meetings, resolving conflicts, protecting focus time, and ensuring alignment with key business priorities.
• Coordinate complex internal and external meetings, including senior leadership meetings, board‑related sessions, strategic discussions, external stakeholder engagements, and business reviews.
• Use approved AI tools to summarize meetings, extract action items, draft routine communications, organize information, and improve the speed and quality of administrative outputs.
• Prepare agendas, briefing packs, presentations, minutes, action trackers, and follow‑up communications with accuracy, discretion, and attention to deadlines.
• Act as a professional first point of contact for senior leaders, board members, external partners, advisors, and internal stakeholders.
• Manage confidential correspondence, documents, approvals, travel, expenses, purchase requests, and administrative workflows.
• Leverage AI‑enabled calendar, email, task management, transcription, and productivity tools to streamline recurring processes and improve executive efficiency.
• Support the executive in using AI tools for leadership productivity, including summarizing long documents, preparing talking points, comparing information, organizing data, and identifying follow‑up actions.
• Track key deliverables and commitments across multiple business workstreams, proactively escalating risks, delays, and dependencies where required.
• Support the coordination of key business and governance calendars, ensuring important milestones, meetings, deadlines, and deliverables are effectively planned and tracked.
• Maintain highly organized digital filing systems, ensuring documents are accurate, version‑controlled, easy to retrieve, and managed in line with confidentiality requirements.
• Use strong judgement to filter requests, anticipate needs, and ensure the executive is fully prepared for meetings, decisions, and stakeholder engagements.
• Provide wider administrative and coordination support to the executive’s leadership network as required.

Kenntnisse

Executive support

Calendar management

Travel planning

Confidential handling

Stakeholder management

AI productivity tools

Microsoft 365

Ausbildung

Bachelor's degree or equivalent

Tools

Microsoft Copilot

Outlook

Teams

SharePoint

Jobbeschreibung

About us

At Arada, we create communities that inspire healthier, happier and more meaningful lives. Through innovative developments, exceptional customer experiences and a commitment to sustainability, we are shaping places where people can live, work and thrive.

Joining Arada means becoming part of a collaborative, ambitious and forward-thinking team dedicated to delivering excellence across every aspect of our business.

Role Purpose:

Highly organised and proactive Executive Assistant with extensive experience supporting senior executives in fast‑paced, confidential, and deadline‑driven environments. Skilled in executive calendar management, senior leadership coordination, travel planning, meeting preparation, stakeholder management, and cross‑functional support, with strong proficiency in AI tools and digital productivity platforms to improve speed, accuracy, and workflow efficiency.

The EA will demonstrate sound judgement, discretion, and the ability to anticipate executive needs while ensuring seamless support to a senior executive and their wider leadership network.

Key Responsibilities:

• Manage the executive’s calendar end‑to‑end, prioritizing meetings, resolving conflicts, protecting focus time, and ensuring alignment with key business priorities

• Coordinate complex internal and external meetings, including senior leadership meetings, board‑related sessions, strategic discussions, external stakeholder engagements, and business reviews.

• Use approved AI tools to summarize meetings, extract action items, draft routine communications, organize information, and improve the speed and quality of administrative outputs.

• Prepare agendas, briefing packs, presentations, minutes, action trackers, and follow‑up communications with accuracy, discretion, and attention to deadlines.

• Act as a professional first point of contact for senior leaders, board members, external partners, advisors, and internal stakeholders.

• Manage confidential correspondence, documents, approvals, travel, expenses, purchase requests, and administrative workflows.

• Leverage AI‑enabled calendar, email, task management, transcription, and productivity tools to streamline recurring processes and improve executive efficiency.

• Support the executive in using AI tools for leadership productivity, including summarizing long documents, preparing talking points, comparing information, organizing data, and identifying follow‑up actions.

• Track key deliverables and commitments across multiple business workstreams, proactively escalating risks, delays, and dependencies where required.

• Support the coordination of key business and governance calendars, ensuring important milestones, meetings, deadlines, and deliverables are effectively planned and tracked.

• Maintain highly organized digital filing systems, ensuring documents are accurate, version‑controlled, easy to retrieve, and managed in line with confidentiality requirements.

• Use strong judgement to filter requests, anticipate needs, and ensure the executive is fully prepared for meetings, decisions, and stakeholder engagements.

• Provide wider administrative and coordination support to the executive’s leadership network as required.

What you’ll bring:

• Minimum 10 years’ experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C‑suite or senior executives.

• Experience supporting a CEO, C‑suite executive, Group Executive, Board, or senior leadership team is strongly preferred.

• Experience working in a complex corporate environment with exposure to senior‑level stakeholder management, confidential information, governance, and business‑critical activities.

• Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint, and approved AI productivity tools such as Microsoft Copilot or equivalent.

• Experience with travel booking, expense management, and digital workflow systems.

• Demonstrated ability to manage highly sensitive and confidential information with discretion, integrity, and sound judgement.

• Excellent written and verbal communication skills, with the ability to draft polished correspondence and engage confidently with senior stakeholders.

• Bachelor’s degree or equivalent professional experience preferred

• Valid UAE driving licence

Using GenAI in Your Application Process

To support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.

Why join Arada?

At Arada, you’ll have the opportunity to contribute to projects that transform communities while working alongside talented professionals in a culture that values innovation, collaboration and continuous growth. We are committed to creating an inclusive workplace where everyone has the opportunity to thrive and make a meaningful impact.

Equal Opportunity Statement

Arada is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals and make employment decisions based on merit, experience and business needs.