Office Mananger/EA to the CEO

HRsource; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

HRsource is seeking an organized Office Manager / Executive Assistant in Dubai, UAE for a full-time, fully office-based role. You will support daily operations and provide executive-level assistance to senior leadership, with a strong emphasis on leveraging AI to streamline workflows.

The role requires 3–5 years in a related field, excellent English communication, and hands-on experience with Microsoft Office and Google Workspace.

Qualifications

• 3–5 years in office management or similar admin role.
• Experience supporting senior executives.
• Strong organisational and time-management abilities.
• Excellent written and verbal English.
• Based in Dubai, available for full-time office work.

Responsibilities

• Oversee daily office operations and vendor relations.
• Manage calendars, meetings across time zones.
• Prepare agendas, reports, and business documents.
• Leverage AI tools to automate tasks and improve workflows.
• Coordinate travel and events.

Skills

Office management

Executive support

AI tools

English proficiency

Tools

Microsoft Office

Google Workspace

Job description

Office Manager / Executive Assistant

Dubai, UAE | Full-Time | Fully Office-Based

About the Opportunity

A growing, technology-driven business is looking for a highly organised, proactive and tech-savvy Office Manager / Executive Assistant to support daily business operations and provide executive-level assistance to senior leadership.

This is an opportunity to join an innovative, fast-paced environment where technology and AI play an important role in how the business operates. The ideal candidate will combine strong administrative and organisational capabilities with the ability to leverage AI tools to improve productivity and streamline workflows.

Key Responsibilities

Office Management & Operations

• Oversee daily office operations, ensuring a professional, organised and productive working environment.
• Manage office supplies, facilities, equipment, maintenance and relationships with external vendors.
• Coordinate administrative processes, documentation, contracts and general correspondence.
• Manage travel arrangements, accommodation, logistics and internal events.
• Support expense tracking, invoice coordination and other operational requirements.
• Identify opportunities to streamline administrative processes and improve operational efficiency.

Executive Assistance

• Provide comprehensive administrative and organisational support to senior leadership.
• Manage complex calendars, coordinate meetings and arrange appointments across different time zones.
• Prepare meeting agendas, presentations, reports and business documents.
• Handle confidential information and executive correspondence with discretion.
• Coordinate internal and external communications, ensuring timely follow-ups.
• Anticipate leadership requirements and proactively manage priorities.

AI & Digital Productivity

• Actively leverage AI tools to automate administrative tasks and improve everyday workflows.
• Use AI platforms for research, information gathering, document preparation, summarisation and reporting.
• Identify opportunities to integrate AI into office management and executive support processes.
• Explore and implement AI-powered workflows that reduce manual work and improve efficiency.
• Stay up to date with emerging AI tools and practical applications for business productivity.

Required Qualifications

• 3–5 years of experience in office management, executive assistance or a similar administrative role.
• Previous experience supporting senior executives or leadership teams.
• Strong organisational, time-management and multitasking abilities.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office and Google Workspace.
• Demonstrated hands-on experience using AI tools in professional workflows.
• Ability to handle confidential information with professionalism and discretion.
• Currently based in Dubai and available to work fully office-based.

Preferred Skills

• Experience within a technology, AI, startup or fast-growing business environment.
• Hands-on experience with AI platforms such as ChatGPT, Claude, Gemini and other productivity tools.
• Familiarity with workflow automation, digital productivity and project management platforms.
• A proactive, resourceful and solutions-oriented mindset.
• Ability to adapt quickly and manage competing priorities in a fast-paced environment.