Senior Executive Assistant to C‑Suite – AI & Data Growth

MATRIXJV Co. Ltd.; Abu Dhabi; On-site; AED 279,000 - 446,000; Full time

Benefits offered by this job

Healthcare

Education support for dependents

Leave benefits

Job summary

AIQ, an Abu Dhabi-based technology company, is seeking a highly organized Executive Assistant to provide comprehensive support to a C-suite executive. You will manage calendars, coordinate meetings and travel, prepare briefing materials, and handle communications with discretion.

The role requires 5+ years of senior-executive support, strong written and verbal skills, and proficiency in Microsoft Office. You will liaise with internal teams and external partners to ensure smooth operations in a

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of 5 years of experience supporting senior executives, ideally within a corporate or professional services environment.

Responsibilities

• Act as the primary point of contact for the Executive, managing and prioritizing their schedule, commitments, and correspondence.
• Coordinate meetings, conferences, and complex travel arrangements, including flights, accommodation, visas, and ground logistics.
• Prepare, organize, and review materials for meetings, presentations, and conferences, ensuring the Executive is fully briefed and equipped.
• Draft and distribute internal and external communications on behalf of the Executive.
• Conduct research, compile data, and prepare high-quality reports, summaries, and briefing documents as required.
• Maintain confidential files and records with the highest level of discretion and professionalism.
• Liaise with internal and external stakeholders to support strong relationships and smooth communication.
• Manage ad hoc administrative tasks and special projects assigned by the Executive, demonstrating adaptability and strong problem-solving skills.
• Comply with QHSE, Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance policies.

Skills

Executive support

Organization

Communication

MS Office proficiency

Confidentiality

Independent worker

Cross-functional collaboration

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

AIQ, an Abu Dhabi-based technology company, is seeking a highly organized Executive Assistant to provide comprehensive support to a C-suite executive. You will manage calendars, coordinate meetings and travel, prepare briefing materials, and handle communications with discretion.

The role requires 5+ years of senior-executive support, strong written and verbal skills, and proficiency in Microsoft Office. You will liaise with internal teams and external partners to ensure smooth operations in a