Senior Document Controller

AtkinsRéalis; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A global engineering firm is looking for a Senior Document Controller in Abu Dhabi. You will lead the document control process, manage a team, and ensure seamless document management across projects. Ideal candidates will have over 10 years of experience, strong leadership skills, and proficiency with document management systems. Other key requirements include communication skills and knowledge of quality management standards. This position offers benefits like tax-free salary and flexible work solutions.

Benefits

Tax-free salary

Comprehensive life insurance

Premium medical insurance

Generous annual leave

Flexible work solutions

Remote work opportunities

Discretionary bonus program

Transportation and housing allowances

Qualifications

• Min 10 years of experience in relevant organizations on large programmes/projects.
• Proven track record in the delivery of large multi-functional programmes/projects.
• Experience in managing information between multiple EDMs and CDE.

Responsibilities

• Lead the Document Control team to ensure smooth management of documents.
• Develop and maintain document control resource planning.
• Implement and manage the Electronic Document Management System (EDMS).

Skills

Document Control resource management

Communication skills

Problem-solving

Team building

EDMS and CDE functional requirements mapping

Tools

MS SharePoint

Aconex

BIM360/ACC

PowerBI

Job description

Overview

We are seeking for a Senior Document Controller to be responsible for the overall management and coordination of the Document Control process within the Project(s). Provides leadership and guidance to the Document Control team and ensures smooth document management, correspondence and communication between all stakeholders within Project(s).

Your role

• Develop and maintain document control resource planning.
• Consult and liaise with the project team and recruitment on any Document Control resource or support requirements.
• Ensures configuration and implementation of the Electronic Document Management System (EDMS) and Common Data Environment (CDE), which meets both the Client's requirements and the relevant.
• Quality policies for document preparation, verification, approval and issuance.
• Develop and implement essential document and records management control workflows, plans, procedures, protocols, and guidelines as per project requirements and scope of works.
• Provide knowledge transfer, guidance and trainings to the document control team and all the project's stakeholders, in terms of documentation management system in place, processes and best practices, to ensure collaboration and seamless document workflow engagement throughout the programme.
• Conduct periodic reviews and internal/external audits on documentation management. Outcomes and findings will be recorded, maintained and implemented as lessons learnt, to keep proper.
• Documentation system in place, and continuous improvement as per needs.
• Manage document control focal points for individual projects and consultants.
• Provide functional expertise for continuous improvement of EDMS and CDE.
• Develop and implement KPIs to determine proper traceability of the documentation and communication within Project(s).
• Constant coordination with all stakeholders, to ensure maximum efficiency in the control, collaboration and communication of the document and records management.

About you

• Min 10 years of experiences in relevant organisations on large programmes/projects.
• Proven track record in the delivery of large multi-functional programmes/projects.
• DC resource management with a team of 10-20+.
• Effective skills in communication, problem-solving and team building.
• Experience in functional requirements mapping for EDMS and CDE development.
• Extensive experience in managing information between multiple EDMs and CDE.
• Ensuring that data security and quality remains at the highest standard possible.
• Experience and understanding of ISO 9001 quality requirements. Must be able to communicate confidently in both written and spoken English.
• High level of computer literacy, especially in Windows, MS Office (Word, Outlook, Excel, and PowerPoint).
• Must have experience in MS SharePoint, Aconex, BIM360/ACC.
• Experience on Data visualisation/ dashboard tools (PowerBI) advantageous but not essential.
• Arabic translation advantageous but not essential.

Rewards & benefits

Explore the rewards and benefits that help you thrive - at every stage of your life and your career.

This includes:

• Tax-free salary.
• Comprehensive life insurance coverage.
• Premium medical insurance for you and your dependents.
• Generous annual leave balance.
• Flexible and hybrid work solutions.
• Remote work opportunities outside of country.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Relocation assistance.
• Transportation & housing allowances (available for remote work locations).
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.

Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.

About AtkinsRéalis

We\'re AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world\'s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We\'re committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

Senior Document Controller • Abu Dhabi, Abu Dhabi, United Arab Emirates