Office Assistant - Administration Support

Al Ghurair; Dubai; On-site; AED 22,000 - 39,000; Full time

Job summary

Al Ghurair in Dubai, United Arab Emirates seeks an Office Assistant – Administration Support with a minimum of 3 years in office support. The role involves organizing documents, welcoming visitors, and coordinating refreshments, supplies, and meeting-room setup to ensure a smooth, professional workplace.

The ideal candidate has completed higher secondary education and shows dependability, strong communication, and the ability to handle varied daily duties in a Gulf-region office environment.

Qualifications

• Minimum 3 years of office support experience.
• Experience in UAE or Gulf countries is advantageous.
• Strong organizational and hospitality skills.
• Ability to manage varied daily duties in a fast-paced office.

Responsibilities

• Organize, file, retrieve, and distribute office documents.
• Receive visitors and direct them to the correct person or meeting area.
• Prepare and serve tea, coffee, and refreshments for guests and managers.
• Collect and distribute incoming couriers and parcels.
• Arrange stationery and supplies for head and field offices.
• Maintain cleanliness and readiness of meeting spaces and shared areas.
• Assist with meeting-room preparation and equipment setup.
• Support basic clerical tasks and proofreading as needed.
• Monitor pantry stock and report replenishment needs.

Skills

Office filing

Guest reception

Courier coordination

Meeting-room prep

Pantry stock monitoring

Supply management

Clerical assistance

Projector setup

Workplace cleanliness

Professional communication

Time management

Confidential handling

Education

Higher secondary education

Job description

Office Assistant - Administration Support Job Snapshot Role: Office Assistant - Administration Support Location: Dubai, United Arab Emirates Industry: Executive Office Function: Office / Administrative Support Experience: Minimum 3 years Job Type: Full-time

Job Details Country: United Arab Emirates City: Dubai Industry: Executive Office Function: Office / Administrative Support Salary: 2000-3500 Estimated salary range based on similar jobs in Dubai; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context This position supports employees, managers, visitors, and shared office facilities throughout the working day. By keeping documents organized, meeting areas prepared, supplies available, and hospitality services ready, the Office Assistant contributes to an orderly and welcoming workplace.

Key Responsibilities

• Organize, file, retrieve, and distribute office documents as required.
• Receive visitors politely and direct them to the appropriate person or meeting area.
• Prepare and serve tea, coffee, and refreshments to guests and managers.
• Collect incoming couriers and parcels, then distribute them to the correct recipients.
• Arrange stationery and essential supplies for the field office and head office.
• Keep office equipment, furniture, meeting spaces, and shared areas clean and presentable.
• Support appointment scheduling, basic correspondence, copying, and proofreading when assigned.
• Help IT personnel prepare projectors, laptops, and meeting-room equipment before sessions.
• Monitor pantry stock and report replenishment requirements promptly.
• Maintain pantry hygiene and ensure utensils and serving areas are ready for use.
• Assist with meeting-room preparation and restore the area after meetings.
• Follow workplace safety, confidentiality, and document-handling procedures.

Ideal Profile

The preferred candidate has completed higher secondary education and brings at least three years of relevant office support experience. Previous employment in the UAE or another Gulf country is advantageous. A courteous personality, dependable work habits, and readiness to manage varied daily duties are important for success.

Skills Set

• Office filing and document organization
• Guest reception and hospitality
• Courier and parcel coordination
• Meeting-room preparation
• Pantry stock monitoring
• Stationery and supply management
• Basic clerical assistance
• Projector and laptop setup support
• Workplace cleanliness coordination
• Professional communication
• Time management
• Confidential document handling

Why Join Us

This opportunity provides stable experience within an established business environment in Dubai. The position offers regular interaction with different teams, practical exposure to office operations, and room to develop broader administrative and workplace-support capabilities.

About the Company

Al Ghurair is a diversified business group with a longstanding presence in the United Arab Emirates. Its operations are supported by employees who value reliability, professional service, and well-organized workplaces across the group 's business activities.