Receptionist & Personal Assistant to the CEO
Bissmixi
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Benefits offered by this job
Job summary
BiSSMiXi in Abu Dhabi is seeking an energetic, well-organised early‑career professional to be the first face our guests meet and the right hand of our CEO. You will run the front desk, manage the CEO's calendar, look after our studios and stock, and handle the administration that keeps the company moving.
This hands‑on role offers exposure to podcast production, AI tools and working directly with the CEO in a fast‑paced creative environment, with a competitive AED 2,500–3,000 per month package
Qualifications
- Bachelor's degree required.
- 1–3 years' experience as receptionist, PA, EA or office administrator; recent graduates with strong internships welcome.
- Fluent English; Arabic is a strong advantage.
- AI skills: confident using AI tools to draft, summarise, schedule and organise work; keen to learn new ones.
- Comfortable with Microsoft 365 and/or Google Workspace (Outlook, Excel/Sheets, Calendar).
- Well-presented, confident and professional, with excellent interpersonal skills.
- Highly organised, detail‑oriented and able to juggle several tasks at once.
- Discreet and trustworthy with confidential information.
- Based in Abu Dhabi or willing to relocate; available to start soon.
Responsibilities
- Front of house & guest experience: Welcome visitors, keep the reception area guest-ready, answer calls and emails in English and Arabic, arrange refreshments for meetings.
- Personal assistance to the CEO: Manage the CEO's calendar, coordinate travel and logistics, prepare documents and correspondence, follow up on actions with discretion.
- Studio & broadcast coordination: Schedule podcast recordings and studio visits, prepare rooms and assist guests on recording days.
- Stock, equipment & assets: Track supplies, maintain the asset register, report faults and keep items organised.
- Administration & data: Data entry and record-keeping across systems, liaise with suppliers and service providers, handle general office tasks.
Skills
Education
Tools
Job description
Package: AED 2,500 – 3,000 per month, all-inclusive (covers accommodation and transportation), plus UAE employment visa and health insurance provided by the company.
Working week: six days, Monday – Saturday. Full-time, on-site in Abu Dhabi.
BiSSMiXi is a refined discovery media brand based in Abu Dhabi. We host a podcast with founders, creators and specialists, run an AI video production studio, and operate in-house broadcast studios at our new office. We work with brands, companies and government entities, and every guest who walks through our door should feel they have arrived somewhere special.
We are looking for an energetic, well-organised early-career professional to be the first face our guests meet and the right hand of our CEO. You will run the front desk, keep the CEO's schedule on track, look after our studios and stock, and handle the administration that keeps the company moving. It is a hands-on role for someone who is excited to learn, takes ownership and enjoys a fast-paced creative environment.
- Welcome visitors, podcast guests, clients and partners with a warm, polished, professional manner
- Manage the reception area and keep the office and studios presentable and guest-ready at all times
- Answer and direct calls, emails and walk-in enquiries in English and Arabic
- Arrange refreshments and hospitality for guests and meetings
- Manage the CEO's calendar: meetings, appointments, bookings and reminders
- Coordinate travel, reservations and logistics
- Prepare documents, presentations and correspondence
- Follow up on actions and deadlines, and handle confidential matters with discretion
- Schedule podcast recordings and studio visits; confirm guests, send details and directions
- Prepare studio rooms before each session and reset them afterwards
- Act as the guest's point of contact on recording days, from arrival to departure
- Track broadcast and office supplies; monitor stock levels and reorder on time
- Make sure equipment is stored safely, organised and in working order, and report faults promptly
- Maintain the company asset register: record, tag and update all equipment and furniture as items are added, moved or retired
- Accurate data entry and record-keeping across company systems and spreadsheets
- Filing, document management and general office administration
- Liaise with suppliers, couriers, building management and service providers
- Take on other administrative tasks as assigned by the CEO
- All-inclusive monthly package of AED 2,500 – 3,000 (covers accommodation and transportation)
- UAE employment visa provided by the company
- Health insurance provided by the company
- A front-row seat in a fast-growing media and AI video company
- A modern office with in-house broadcast studios
- Hands‑on exposure to podcast production, AI tools and working directly with the CEO
- Room to grow as the company expands
- Bachelor's degree (required)
- 1–3 years' experience as a receptionist, personal assistant, executive assistant or office administrator; recent graduates with strong internship experience are welcome to apply
- Fluent English; Arabic is a strong advantage
- AI skills: confident using AI tools such as ChatGPT, Claude or Copilot to draft, summarise, schedule and organise work, and keen to learn new ones
- Comfortable with Microsoft 365 and/or Google Workspace (Outlook, Excel/Sheets, Calendar)
- Well‑presented, confident and professional, with excellent interpersonal skills
- Highly organised, detail‑oriented and able to juggle several tasks at once
- Discreet and trustworthy with confidential information
- Based in Abu Dhabi or willing to relocate; available to start soon
- You are energetic, positive and genuinely excited about your work
- You take initiative and solve problems before they are raised
- You enjoy meeting people and making them feel welcome
- You are curious about media, podcasts, AI or creative industries
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