Executive Assistant to Chief Executive Officer

RIKAS Hospitality Group; Dubai; On-site; AED 335,000 - 580,000; Full time

Job summary

RIKAS Hospitality Group seeks an exceptional Executive Assistant to serve as the right hand to our CEO. The role demands rigorous organisation, discretion, and the poise to operate at the highest level of international hospitality.

Based in the UAE, you will manage a dynamic calendar, coordinate travel across time zones, and support VIP engagements. Fluency in English is essential; French is strongly preferred, with a track record of confidentiality and proactive problem-solving.

Qualifications

• Minimum 5 years supporting a CEO or C-level executive in a multi-site or international setting.
• Experience in luxury hospitality or high-end lifestyle environments is strongly preferred.
• Fluency in English; French proficiency highly preferred and valued.

Responsibilities

• Maintain a complex calendar across multiple time zones with independent prioritisation.
• Coordinate meetings, calls and engagements with thorough preparation of agendas and briefs.
• Draft and manage executive communications in English and French.
• Arrange international travel, including itineraries and transport, with meticulous attention to detail.
• Support VIP and stakeholder relations with professional discretion and polished presentation.
• Handle personal and confidential matters with total confidentiality and discretion.

Skills

Calendar management

Discretion

Bilingual English-French

Executive support

MS Office

Tools

Microsoft Office

Job description

We are seeking an exceptional Executive Assistant to act as the right hand to our CEO — a role that combines rigorous organisation, absolute discretion, and the poise to operate at the highest level of international hospitality.

Our CEO leads a fast-moving, multi-country business and travels extensively. This is not a role that comes with detailed instructions. The successful candidate will observe, anticipate, and take ownership — building their own understanding of the business, the priorities, and the people, and moving things forward without being asked twice.

What We Are Looking For

Someone who is always one step ahead. A person who does not wait for instructions, who reads a room instantly, and who can be trusted with anything — from a last-minute schedule collapse in another time zone to a confidential family matter. Discreet by instinct, warm with everyone, and impeccable in everything.

Key Responsibilities

Executive Support

• Manage a complex, constantly shifting calendar across multiple time zones, with the judgement to protect the CEO's time and arbitrate competing priorities independently
• Coordinate meetings, calls, and engagements, ensuring the CEO arrives prepared for each one
• Prepare agendas, briefing notes, presentations, and supporting documents — often with minimal brief
• Draft and manage correspondence on behalf of the CEO, in English and French
• Track commitments and action items across the business and follow up until closed
• Act as a trusted point of contact between the CEO and internal and external stakeholders, filtering and prioritising with sound judgement

Travel & Logistics

• Coordinate complex international travel, itineraries, accommodation, and ground transportation to a standard consistent with our positioning
• Anticipate and resolve disruptions in real time while the CEO is in transit
• Support site visits, restaurant openings, and executive events across the UAE and internationally
• Provide seamless remote support across time zones, including flexibility outside standard hours when travel requires it

VIP & Stakeholder Relations

• Engage confidently and appropriately with high-profile guests, partners, and investors, applying the codes of luxury hospitality in presentation, tone, and service standards
• Handle sensitive relationships with cultural intelligence across a highly international network of nationalities and backgrounds
• Represent the CEO's office impeccably in every interaction, written and in person

Personal & Family Support

• Assist with selected personal and family matters for the CEO with complete discretion
• Coordinate personal appointments, reservations, and administrative requirements
• Navigate the overlap between professional and personal spheres with total confidentiality and impeccable judgement

Administrative Coordination

• Support communication and coordination across departments and with the wider group
• Assist with executive reporting and document management
• Maintain confidential records and sensitive information to the highest professional standard

  Profile

  • Minimum 5 years supporting a CEO, Founder, Owner, or C-level executive, ideally in a multi-site or international business
  • Background in luxury hospitality, high-end lifestyle, private office, or a comparable environment where service standards and presentation are non-negotiable
  • Demonstrated exposure to VIP, celebrity, or UHNW stakeholders, with a proven record of discretion
  • Fully autonomous: able to establish priorities, resolve problems, and operate with minimal direction
  • Outstanding interpersonal skills, with the natural authority to earn credibility at every level of an organisation
  • Culturally agile in a diverse, multinational workforce
  • Fluent English essential. French fluency strongly preferred; candidates with strong familiarity with French professional culture and codes will be prioritised
  • Exceptional written communication in both languages
  • Highly discreet, resilient, and unflappable under pressure
  • Polished personal presentation aligned with a luxury hospitality brand
  • Proficient in Microsoft Office and modern productivity tools
  • UAE-based or willing to relocate; valid passport and availability to travel