Administrative Assistant

Nayeducation; Abu Dhabi; On-site; AED 66,960 - 111,600; Full time

Benefits offered by this job

30 days of paid leave

Medical insurance

Technical support (e.g. laptop, phone)

Discretionary bonus

Job summary

Nayeducation is seeking a motivated individual for an administrative role in Abu Dhabi. Responsibilities include managing daily office operations, maintaining filing systems, and preparing various documents. The ideal candidate will possess excellent organizational skills and the ability to communicate effectively in English.

This position offers unparalleled professional growth opportunities and a supportive work environment with a startup culture, along with benefits such as paid leave and medical insurance.

Qualifications

• Highly responsible and detail-oriented.
• Ability to work under pressure and prioritize tasks.
• Excited to learn and grow with the company.

Responsibilities

• Manage daily office administration and support company-wide operations.
• Maintain organized digital and physical filing systems.
• Prepare letters, reports, and company documents.

Skills

Organizational skills

English communication

Proficiency in Microsoft Office

Proficiency in Google Workspace

Ability to work independently

Job description

Responsibilities

• Manage daily office administration and support company-wide operations.
• Maintain organized digital and physical filing systems.
• Prepare letters, reports, presentations, contracts, and company documents.
• Manage company correspondence, incoming emails, and administrative requests.
• Schedule meetings, appointments, and maintain management calendars.
• Coordinate office supplies, equipment, and administrative requirements.
• Maintain accurate records of contracts, permits, licenses, agreements, and corporate documents.
• Track expiration dates of licenses, permits, visas, insurance policies, and other company records.
• Assist management in preparing reports and business documentation.
• Follow up with team members regarding pending reports, documents, approvals, and deliverables.
• Monitor the company Operations Hub, internal trackers, and task management systems.
• Escalate overdue tasks and unresolved issues to management when necessary.
• Maintain records of invoices, payments, and company expenses.
• Coordinate with Finance and external accountants regarding documentation requirements.
• Assist with employee onboarding and offboarding processes.
• Maintain employee records and documents.
• Coordinate leave records, attendance tracking, and HR documentation.
• Support recruitment activities, interview scheduling, and candidate communications.
• Provide direct administrative support to company management.
• Handle confidential information with professionalism and discretion.

Candidate Requirements

• Highly responsible
• Detail-oriented
• Exceptionally organized
• Trustworthy and reliable
• Always professional
• Focused
• Responsive
• Respectful
• Excited to learn new things and grow with the company
• Fast learner
• Outstanding English communication skills, both in writing and oral
• Strong proficiency in Microsoft Office, Google Workspace, and spreadsheets.
• Ability to work independently with minimal supervision.
• Comfortable working in a fast-paced and growing company environment.
• Ability to work under pressure
• Ability to prioritize tasks
• Accommodation in Abu Dhabi City

Nice‑to‑have

• Previous experience in administration, office management, executive assistance, or business support roles.
• Experience in holiday home, hospitality, property management, or real estate industries.
• Command of typical short-term rental / holiday home software and systems (Property Management System, Pricing Tool, etc.)
• Command of typical short-term rental / holiday home channels (Online Travel Agency like Airbnb, Classifieds like Property Finder, etc.)
• Immediate availability to join.
• Command of language other than English that is wildly spoken in the UAE
• Driving license valid in the UAE under residency visa
• Own visa
• Accommodation in central location of Abu Dhabi
• Own, ideally exclusive, mean of transportation
• Ability to speak in other language widely spoken in the UAE

Our Offer

• Unparalleled professional growth opportunity within the same or other departments
• Hand‑to‑hand work with founding team
• Trainings and support programs
• 1on1 mentoring program and feedback sessions
• Start‑up culture
• Up to AED / month - depending on candidates experience, visa requirements and mean of transportation
• Discretionary bonus depending on individual and company performance
• 30 days of paid leave
• Medical insurance
• Technical support (e.g. laptop, SIM card, phone, etc.)
• Company expenses covered (e.g. fuel, parking, phone bills)