Personal Assistant to CEO

TradeQuo Global; Dubai; Vor Ort; AED 201.000 - 335.000; Vollzeit

Benefits dieser Stelle

Office near metro

Direct exposure to CEO

Competitive Dubai salary

International team across sixcountries

Career growth & recognition

Zusammenfassung

TradeQuo Global is seeking a highly organized Personal Assistant to support our CEO in Dubai, on-site. The role covers calendar management, client liaison, travel planning and time‑efficient coordination across departments.

You will prepare presentations and materials for meetings, ensuring confidentiality in all personal and corporate tasks. The PA reports to the CEO, works closely with cross-functional teams, and thrives in a fast-paced fintech environment.

Qualifikationen

• 5+ years as Personal or Executive Assistant to CEO or C-level executive.
• Experience in fintech, Forex/CFD, crypto preferred.
• Fluent English, written and spoken.

Aufgaben

• Manage the CEO's calendar across multiple time zones.
• Act as first contact for clients and partners on the CEO's behalf.
• Prepare presentations and materials; support meetings with the CEO.
• Coordinate meetings, take minutes, track action items and follow up.
• Coordinate with HR, Travel, Events, Marketing, Talent Acquisition, IT and Sales on the CEO's behalf.
• Run cross-department project tasks and timelines.
• Organize business travel, visas, accommodation and itineraries.
• Plan client and partner meetings, events and functions.
• Handle personal errands for the CEO with discretion.
• Support special projects and ad-hoc tasks as assigned by the CEO.

Kenntnisse

Executive support

Calendar management

Client & partner liaison

MS Office

Google Workspace

AI tools

Presentation skills

Discretion & confidentiality

Tools

PowerPoint

Excel

Word

Outlook

Google Workspace

Canva

Gamma

Pitch

Figma

ChatGPT

Copilot

Jobbeschreibung

Position: Personal Assistant to CEO

Location: Dubai, UAE (on-site)

Department: Operational

Type: Full-time

About the role

We are looking for a sharp, proactive and highly organized Personal Assistant to support our CEO across business and personal matters in our Dubai office. You will be the CEO's right hand: managing the agenda, representing the CEO with clients and partners, preparing and delivering presentations, coordinating projects across departments and handling personal errands with full discretion.

Key Responsibilities

• Manage the CEO's calendar, meetings and priorities across multiple time zones;
• Act as the first point of contact for clients, partners and internal stakeholders on behalf of the CEO;
• Prepare presentations, reports and meeting materials, and present or support the CEO at client and partner meetings;
• Coordinate meetings, take minutes, track action items and follow up until completion;
• Communicate and coordinate on the CEO's behalf with HR, Travel, Events, Marketing, Talent Acquisition, IT and Sales teams;
• Run project management tasks: coordinate cross-department initiatives, set timelines and track progress;
• Organize business travel, visas, accommodation and itineraries;
• Plan client and partner meetings, business dinners, events and corporate functions;
• Handle personal errands and private matters for the CEO with complete discretion;
• Support special projects and ad-hoc tasks as assigned by the CEO.

Requirements

• 5+ years as a Personal or Executive Assistant to a CEO, founder or other C-level executive;
• Experience in high-risk industries (fintech, Forex/CFD, crypto or similar) is highly preferred;
• Fluent English, both written and spoken;
• Additional languages are a strong advantage;
• Proven experience working with clients and partners at a senior level;
• Strong presentation skills: building professional decks and presenting them with confidence;
• Experience handling personal errands and private matters for executives;
• Sharp, analytical mind with strong judgment and the ability to anticipate needs;
• Excellent organization and multitasking skills in a fast-paced environment;
• Impeccable discretion and confidentiality;
• Advanced MS Office (PowerPoint, Excel, Word, Outlook) and Google Workspace;
• Hands‑on use of AI tools (ChatGPT, Claude, Microsoft Copilot or similar);
• Experience with presentation and design tools (Canva, Gamma, Pitch, Figma or similar).

What we offer

• Comfortable office in Al Barsha (5 minutes from Insurance Market metro station);
• Work directly with the CEO and gain exposure to top-level decision-making;
• Competitive salary aligned with the Dubai market;
• Friednly, proactive and innovative team across six countries;
• Fast‑paced, dynamic and challenging environment;
• Clear career growth and performance‑based recognition.