Receptionist/Office Assistant

applydubaijob.com; Dubai; On-site; AED 28,000 - 45,000; Full time

Job summary

Bonn Metal Const Ind LLC in Dubai is seeking a Receptionist/Office Assistant to serve as the first point of contact for visitors and to provide essential administrative support.

The role combines front-office duties with basic bookkeeping and HR support, requiring strong communication, multitasking, and MS Office proficiency in a fast-paced office. Full-time, on-site position with regular hours and opportunities to contribute to daily operations.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Basic bookkeeping knowledge preferred.

Responsibilities

• Greet and welcome visitors, ensuring a positive and professional first impression.
• Answer, screen, and direct phone calls promptly and efficiently.
• Manage and coordinate appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain and update the visitor log and issue visitor badges for security purposes.
• Provide basic information about the company and direct visitors to the appropriate departments.
• Ensure the reception area remains neat, tidy, and well-organized.
• Perform general administrative duties, including data entry, filing, and document management.
• Support the team with scheduling, preparing reports, and managing office calendars.
• Manage office supplies and equipment, ensuring stock levels are maintained.
• Assist with travel arrangements, including booking transportation and accommodations.
• Coordinate and organize company events, meetings, and staff training sessions.
• Handle invoicing, basic accounting, and record-keeping for office expenditures.
• Provide assistance with HR tasks, such as maintaining employee records and new hire onboarding.

Skills

Reception & Front Office Duties

MS Office Suite Proficiency

General Administration & HR Support

Multitasking

Communication

Organizational Skills

Professional Phone Etiquette

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Title: Receptionist/Office Assistant | Organization: Bonn Metal Const Ind LLC | Workplace Location: Dubai, United Arab Emirates | Employment Type: Full Time | Salary: AED 2,500 – AED 4,000 per month

Candidate Prerequisites: Reception & Front Office Duties | MS Office Suite Proficiency | General Administration & HR Support | Basic Bookkeeping (Preferred)

Bonn Metal Const Ind LLC is looking for a professional to handle a blend of administrative and front-office duties for its Dubai Branch. This individual will serve as the first point of contact for clients and visitors while also providing essential administrative support to the office. The ideal candidate will possess strong communication, multitasking, and organizational skills to ensure the smooth functioning of day-to-day office operations.

Primary Duties

Receptionist Responsibilities

• Greet and welcome visitors, ensuring a positive and professional first impression.
• Answer, screen, and direct phone calls promptly and efficiently.
• Manage and coordinate appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain and update the visitor log and issue visitor badges for security purposes.
• Provide basic information about the company and direct visitors to the appropriate departments.
• Ensure the reception area remains neat, tidy, and well-organized.

Administrative Responsibilities

• Perform general administrative duties, including data entry, filing, and document management.
• Support the team with scheduling, preparing reports, and managing office calendars.
• Manage office supplies and equipment, ensuring stock levels are maintained.
• Assist with travel arrangements, including booking transportation and accommodations.
• Coordinate and organize company events, meetings, and staff training sessions.
• Handle invoicing, basic accounting, and record-keeping for office expenditures.
• Provide assistance with HR tasks, such as maintaining employee records and new hire onboarding.

Candidate Profile

• Education & Experience: High school diploma or equivalent (additional qualifications in office administration an advantage); proven experience in an administrative or receptionist role, ideally in a fast-paced office environment.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); basic bookkeeping knowledge or familiarity with accounting software optional but preferred.
• Core Competencies: Excellent communication (verbal and written) and interpersonal skills; strong organizational skills with attention to detail and multitasking ability; professional phone etiquette and a customer-friendly attitude; ability to maintain confidentiality; strong problem-solving skills and ability to remain calm under pressure.

Working Conditions

Full-time position, office environment with occasional overtime