Receptionist/Secretary

1st-jobs.com; Dubai; On-site; AED 54,000 - 62,000; Full time

Job summary

1st-jobs.com in Dubai seeks an organized receptionist/secretary to manage the Front Desk and provide admin support on a daily basis. You will be the first point of contact for visitors and coordinate scheduling for executives.

The role emphasizes professional presentation, strong English communication, and proficiency with MS Office. Experience in hospitality is a plus, and reliability to commute locally is expected.

Qualifications

• Proficiency in English, both written and spoken.
• Strong organization and multitasking abilities.
• Reliable, professional appearance and demeanor.

Responsibilities

• Answer and direct phone calls, take messages, and schedule appointments.
• Greet and direct visitors and clients to the appropriate person or department.
• Promote a positive image of the company and maintain a welcoming reception area.
• Receive mail, documents, packages, and courier deliveries and distribute them.
• Maintain filing systems and retrieve information as needed.
• Coordinate travel, meetings, and appointments for executives; prepare meeting agendas and notes.
• Record and distribute minutes or records for meetings.
• Ensure the reception area remains clean and orderly.

Skills

English proficiency

Organizational skills

Professional appearance

Tools

Excel

Word

PowerPoint

Job description

We are looking to hire an organized and well-driven receptionist/secretary for our client in Dubai.

The Purpose of this job is to primarily manage the Front Desk/Reception from our office on a daily basis and to perform a variety of administrative tasks.

The scope of the job involves mostly supporting our Management Team.

Main Responsibilities:

• Answer and direct phone calls to the team; take messages and schedule appointments; apply to the screen when necessary.


• Welcome and direct visitors, guests, and clients.


• Promote a positive image of the company.


• Receive mail, documents, packages, and courier deliveries and distribute them.


• Maintain filing systems as assigned.


• Retrieve information as requested from records, minutes, and emails; prepare written summaries of data when needed.


• Respond to and resolve administrative inquiries and questions.


• Coordinate and schedule travels, meetings, and appointments for executives.


• Prepare agendas and schedules for meetings.


• Record and distribute minutes or other records for meetings.


• Oversee and maintain waiting for the area, ensure permanent cleanliness of company office.


• Perform other related duties as assigned.

Main Requirements:

• Good English verbal and written communication skills.


• Knowledge of Excel, Word, and PowerPoint.


• Professional Attitude and Appearance.


• Good organizational skills and attention to detail.


• Previous experience as Receptionist and/or Background in Hospitality is an advantage.


• Integrity, rigor, and respect of governance principles.


• Reliably commute or plan to relocate before starting the job.