Office Administrator & HR Support

Pixcom Energy LLC; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Pixcom Energy LLC in Abu Dhabi seeks an Office Administrator / HR Support to provide comprehensive administrative support to the HR department and manage day-to-day office operations. You will handle front desk duties, maintain confidential employee records, and assist with end-to-end lifecycle activities.

The role requires 2–4 years of relevant experience, proficiency in Microsoft Office, and excellent English communication.

Qualifications

• Bachelor’s degree or diploma in HR, Business Administration, Office Administration, or related discipline.
• 2–4 years of relevant experience in office administration and HR support, preferably in the UAE.
• Working knowledge of UAE Labour Law and HR administration processes is an advantage.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience with HRMS or ERP systems is preferred.
• Excellent verbal and written communication skills in English.

Responsibilities

• Provide comprehensive administrative support to HR and office functions.
• Serve as the first point of contact for visitors, clients and employees at the front desk.
• Maintain accurate, confidential employee records and HR documentation.
• Coordinate recruitment activities, interview scheduling, onboarding, induction and offboarding.
• Maintain organized HR filing systems, document control and routine HR reports.
• Coordinate office procurement, supplies, facilities, travel, accommodation and other logistics.
• Ensure compliance with company policies and confidentiality requirements.

Skills

English communication

Organizational skills

Discretion/confidentiality

Multitasking

Time management

Education

Bachelor’s degree in HR/BA or Office Administration

Diploma in related discipline

Tools

Microsoft Office (Word/Excel/Outlook/PowerPoint)

HRMS/ERP systems

Job description

The Office Administrator / HR Support is responsible for providing comprehensive administrative and operational support to the Human Resources department while ensuring the efficient day-to-day management of office administrative functions. This role requires a highly organized, detail-oriented, and professional individual capable of handling confidential information, coordinating administrative processes, and delivering exceptional internal support. The position plays a key role in maintaining smooth office operations, supporting employee lifecycle activities, and ensuring compliance with company policies and administrative procedures.

Key Responsibilities

Provide comprehensive administrative support to the Human Resources department, ensuring the efficient execution of daily HR and office administrative functions.

Serve as the first point of contact for visitors, clients, and employees by managing front office operations, including reception, telephone calls, emails, courier services, and official correspondence in a professional manner.

Maintain accurate, confidential, and up-to-date employee records, and prepare employment-related documentation.

Support the end-to-end employee lifecycle by coordinating recruitment activities, interview scheduling, onboarding, induction, and offboarding processes.

Maintain organized filing systems, document control procedures, and HR records while preparing routine reports and ensuring the accuracy and integrity of administrative documentation.

Coordinate general office administration by managing office supplies, procurement requests, facility-related requirements, meeting arrangements, travel bookings, accommodation, and other administrative logistics to ensure the smooth operation of the office.

Ensure compliance with company policies, administrative procedures, and confidentiality requirements while performing additional HR and administrative responsibilities as assigned by management.

Requirements

Qualifications

Bachelor's degree or Diploma in Human Resources, Business Administration, Office Administration, or a related discipline.

2–4 years of relevant experience in office administration and HR support, preferably within the UAE.

Working knowledge of UAE Labour Law and HR administration processes is an advantage.

Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Experience with HRMS or ERP systems is preferred.

Excellent verbal and written communication skills in English.

Strong organizational, multitasking, and time management abilities.

Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.