Admin Assistant

Acwa Power; United Arab Emirates; Sur place; AED 56 000 - 100 000; Plein temps

Résumé du poste

Acwa Power in the United Arab Emirates is seeking a Receptionist Administrative Assistant to manage the front desk, greet visitors, and support day-to-day HR and admin tasks. Responsibilities include coordinating office services, handling couriers, and ensuring supplies are stocked.

The role requires strong communication, organization, and a proactive approach to teamwork. The successful candidate will liaise with managers and staff across the region, maintain filing and documentation, and

Qualifications

• High school diploma or equivalent education required.
• 2–3 years of administrative assistant experience.
• Proficient in MS Word, Excel, Outlook; familiar with PowerPoint and Adobe Acrobat.

Responsabilités

• Manage the front office and reception and register visitors.
• Coordinate and ensure provision of office services including stationery and equipment.
• Monitor supplies and coordinate with suppliers for deliveries.
• Handle courier services and ensure timely document delivery.
• Assist in Arabic letter preparation when needed.
• Support HR & Admin activities and overall office management.

Connaissances

MS Office

Communication

Team player

Time management

Formation

High school diploma

Outils

Microsoft Word

Excel

Outlook

Adobe Acrobat

PowerPoint

Description du poste

Receptionist Administrative Assistant

JOB PURPOSE

Provide reception duties for the office which includes handling of courier and office supplies Receive and greet all visitors in a professional and warm manner Assist in General Office administration Support day-to-day HR amp Admin activities and office management duties

Key Responsibilities

• Manage the front office and reception and register visitors
• Coordinate and ensure provision of all office services covering stationery equipment and ensure efficient and quality service is provided
• Monitor level of supplies and ensure availability of stock handle shortage and follow up with suppliers for delivery of items
• Handle courier of the office and ensure delivery of documents on time
• Handle company petty cash
• Review and verify all receipts and invoices and obtain required approvals for processing of payments
• Schedule meetings and support visitors when necessary
• Assist in preparation of Arabic letters when needed
• Support P amp C whenever required
• Handle additional administrative tasks whenever requested
• Carry out administrative duties such as filing typing of letters copying binding scanning etc
• Manage Cleaners schedule

Policies Processes Systems amp Procedures

Adhere to all relevant organisational and departmental policies processes standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner

Continuous Improvement

Contribute to the identification and implementation of change initiatives programmes and projects in line with the organisation s standards

Health Safety Security amp Environment

Adhere to all relevant health safety security and environmental procedures instructions and controls so that the safety of employees and environmental compliance can be guaranteed

Internal

Needs to work closely with all employees and managers mainly Director P amp C P amp C team and employees across the region and other relevant departments within NMES

External

Needs to build a rapport with supplier vendors

QUALIFICATIONS EXPERIENCE amp SKILLS

Minimum Qualifications

High school diploma or equivalent education required

Minimum Experience

2-3 years of administrative assistant experience

TechnologyKnowledge of appropriate software including Microsoft Word Excel and Outlook Microsoft PowerPoint and Adobe Acrobat Skills Written and verbal Communication SkillsCoordination and collaboration Team Player Time Management amp Prioritization of tasksMicrosoft Office SkillsInventory Control

Minimum Qualifications: High school diploma or equivalent education required.Minimum Experience:2-3 years of administrative assistant experience TechnologyKnowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat Skills:Written and verbal Communication SkillsCoordination and collaboration (Team Player)Time Management & Prioritization of tasksMicrosoft Office SkillsInventory Control