Admin Assistant

Acwa; United Arab Emirates; On-site; AED 36,000 - 60,000; Full time

Job summary

Acwa in the United Arab Emirates is seeking a Receptionist / Administrative Assistant to handle front office operations, greet visitors, manage mail and couriers, and support day-to-day HR and admin tasks. The role involves coordinating office services, managing supplies, and assisting with basic Arabic letter preparation.

Responsibilities include coordinating meetings, processing invoices, handling petty cash, and maintaining filing and scanning tasks.

Qualifications

• High school diploma or equivalent education required.
• 2–3 years of administrative assistant experience.
• Proficiency with MS Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.

Responsibilities

• Manage the front office and reception and register visitors.
• Coordinate and ensure provision of all office services covering stationery, equipment and ensure efficient and quality service is provided.
• Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items.
• Handle courier of the office and ensure delivery of documents on time.
• Handle company petty cash.
• Review and verify all receipts and invoices and obtain required approvals for processing of payments.
• Schedule meetings and support visitors when necessary.
• Assist in preparation of Arabic letters when needed.
• Support P&C whenever required. Handle additional administrative tasks whenever requested.
• Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
• Manage Cleaners schedule.

Skills

Written and verbal CommunicationSkills

Coordination and collaboration

Time Management

Microsoft Office Skills

Inventory Control

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Adobe Acrobat

Job description

Receptionist /Administrative Assistant

JOB PURPOSE:

Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner. Assist in General Office administration. Support day-to-day HR & Admin activities and office management duties.

Key Responsibilities

• - Manage the front office and reception and register visitors.
• - Coordinate and ensure provision of all office services covering stationery, equipment and ensure efficient and quality service is provided.
• - Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items.
• - Handle courier of the office and ensure delivery of documents on time.
• - Handle company petty cash.
• - Review and verify all receipts and invoices and obtain required approvals for processing of payments.
• - Schedule meetings and support visitors when necessary.
• - Assist in preparation of Arabic letters when needed.
• - Support P&C whenever required. Handle additional administrative tasks whenever requested.
• - Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
• - Manage Cleaners schedule.

Policies, Processes, Systems & Procedures

Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.

Continuous Improvement

Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation’s standards.

Health, Safety, Security & Environment

Adhere to all relevant health, safety, security and environmental procedures, instructions, and controls so that the safety of employees and environmental compliance can be guaranteed.

Internal:

Needs to work closely with all employees and managers, mainly Director P&C, P&C team and employees across the region and other relevant departments within NMES.

External:

Needs to build a rapport with supplier, vendors.

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Minimum Qualifications:

High school diploma or equivalent education required.

Minimum Experience:

• - 2-3 years of administrative assistant experience Technology
• - Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat Skills:

Skills:

• - Written and verbal Communication Skills
• - Coordination and collaboration (Team Player)
• - Time Management & Prioritization of tasks
• - Microsoft Office Skills
• - Inventory Control