Receptionist

AARVEES REALTY BROKER (L.L.C); Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

AARVEES REALTY BROKER (L.L.C) in Dubai is seeking a capable front desk/administrative assistant to greet visitors, manage calls, and support daily office operations. The role requires ensuring smooth reception, handling documents, and coordinating meetings with staff and agents.

The ideal candidate has strong communication skills, is proactive and presentable, with 4–5 years UAE experience and proficiency in MS Office. This position is based on-site in the Dubai office.

Qualifications

• Bachelor's degree preferred.
• Good written and verbal communication skills.
• Strong MS Office knowledge (Excel & Word).
• Proactive and presentable demeanor is essential.
• UAE work experience of 4–5 years is required.

Responsibilities

• Greet and assist visitors at the front desk.
• Answer and screen phone calls, forward as needed.
• Perform general admin tasks: filing, photocopying, data entry.
• Update and maintain call and visitors lists; coordinate meetings.
• Book meeting rooms and arrange couriers; liaise with agents for documents.
• Support sales/management teams and coordinate with finance for invoices.

Skills

Communication skills

MS Office

Proactive & Presentable

Education

Bachelor's degree preferred

Job description

Welcoming and assisting visitors clients Handling Front desk reception duties such as answering calls screening forwarding incoming phone calls and performing other tasks such as filing photocopying etc Updating the call list and visitors list Maintaining and Performing General Office administration duties Ensuring a safe and orderly reception area Assisting colleagues with their administrative tasks Book the meeting room s based on in house staff request Coordinate with agents for document collection and submissions Arrange the couriers Manage the list of meetings and visitors to office Schedule meetings and appointments as required Ensuring the meeting rooms are filled with required stationeries and water etc Provide basic and accurate information in person and via phone email in regard to the product property or any other inquiries Liaise with clients and business guests Liaise with other staff members on behalf of senior management Prepare and format basic letters emails and office documents Perform basic data entry and update spreadsheets Manage office supplies and coordinate with vendors if needed Contact and get quotes from vendors for various purposes Support the sales and management teams with routine office tasks Coordinate with the Finance Department to follow up on invoices collections and reconciliation Carry out any other administrative duties assigned by management and the senior staff Order front office supplies and keep an inventory of stock Assist the team with routine office coordination Coordinating with in-house drivers and handle the servicing of the office Executives vehicles

• A bachelor's degree is preferred.
• Should have good written and verbal communication skills
• Should have good MS Office Knowledge (Excel & Word)
• Must be proactive and presentable. Well presentable
• Candidates must have a work experience in the same field for at least 4-5 years in the UAE