Receptionist - UAE National

Americana Foods; Dubai; On-site; AED 33,000 - 67,000; Full time

Job summary

Americana Foods invites applications for a Receptionist to be the first point of contact in the Dubai office. You will greet visitors, manage front-desk operations, answer calls, and provide administrative support across the organization.

You will handle mail, coordinate appointments, maintain supplies, assist with data entry, and support HR with clerical duties while ensuring confidentiality and policy compliance. Strong communication and organizational skills are essential.

Qualifications

• High school diploma or equivalent; diploma/degree in administration is a plus.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception area and ensure tidiness.
• Manage mail, couriers, and deliveries.
• Schedule appointments and coordinate meeting rooms.
• Provide basic information and direct inquiries to departments.
• Support HR and other departments with clerical duties.
• Ensure compliance with policies and confidentiality.

Skills

Greet visitors

MS Office

Communication

Organization

Education

High school diploma

Job description

The Receptionist will be the first point of contact for the company, responsible for creating a welcoming environment for visitors and providing administrative support across the organization. This role includes managing front-desk operations, handling incoming calls and correspondence, and assisting with day-to-day office coordination to ensure smooth operations.

Key Responsibilities:

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception area, ensuring it is tidy and presentable at all times.
• Manage incoming and outgoing mail, couriers, and deliveries.
• Schedule and coordinate appointments, meetings, and conference rooms.
• Provide basic information to visitors or direct inquiries to the appropriate departments.
• Maintain office supplies inventory and place orders when necessary.
• Assist in administrative tasks such as filing, data entry, and document preparation.
• Support HR or other departments with clerical duties when required.
• Ensure compliance with company policies and confidentiality procedures.

Requirements:

• High school diploma or equivalent; diploma/degree in administration or related field is a plus.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.