Front Office Executive

StorIT Distribution FZCO; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

StorIT Distribution FZCO is seeking a Front Desk Assistant in the UAE to warmly welcome visitors and manage the front desk. You will handle phones, scheduling, couriers, and basic HR/admin support while ensuring a professional and organized office environment.

The role also covers pantry and meeting room upkeep, travel arrangements, visa support for GCC travel, bill payments, insurance registrations, and event coordination for internal company activities.

Qualifications

• Must-have: Bachelor's degree.
• Must-have: 1–3 years in front desk, reception or office administration in a corporate UAE setting.
• Strong customer-service and multitasking abilities.

Responsibilities

• Greet visitors and direct to meeting rooms, manage front desk communications.
• Maintain reception area, calendar, emails, and courier handling.
• Oversee pantry, meeting rooms, and daily office cleanliness and supplies.

Skills

Customer service

Multitasking

English communication

Arabic language

Education

Bachelor's degree

Tools

MS Office

Job description

Role purposePurpose 2 3 sentences The Front Desk Assistant is the first point of contact for StorIT s visitors partners and callers creating a professional and welcoming impression of the company The role keeps the office running smoothly by managing reception meeting rooms pantry supplies cleaning assets and facilities and handles key administrative processes including travel and GCC visas expense claims utility bills insurance and vehicle registrations office moves and company and marketing events while supporting the HR Admin team and Senior Management

Key responsibility area

Reception correspondence Handle the reception desk and present a professional welcoming front officeGreet office visitors register them and direct them to the appropriate meeting roomsManage phone calls and correspondence meeting calendars e-mails letters and packagesReceive log and distribute couriers and deliveries arrange outgoing shipments

Office management

cleanness meeting rooms Ensure overall office cleanliness and a tidy presentable workplaceManage and supervise the office cleaner assign daily tasks and check standardsClean and reset meeting rooms after every use refill tissues water bottles sanitiser etc Supervise office maintenance and deep cleaning and receive deliveries scheduled on weekends

Pantry

supplies equipment assets Maintain the pantry arrange supplies and restock items on timeHandle stationery and office supplies monitor stock and reorder within budgetMaintain the office asset register and track allocation movement and condition of assetsReceive office equipment for maintenance repair or replacement and follow up with vendorsUse and troubleshoot office technology computers scanners printers phone systems escalating to IT

Expenses

utility bills Prepare and submit expense claims with complete supporting documentsProcess monthly utility bills Etisalat DEWA check submit for payment and track settlement

Travel

GCC visas Arrange internal and external travel requirements flights hotels transfers Apply for visas for GCC travel requirements and track approvals

Insurance

vehicles office moves Process Medical Motor and Property insurance registrations and renewalsRegister and process renewals of company cars Mulkiya vehicle registration Source and compare moving companies for office move-out move-in work on weekends or weekday overtimeCoordinate company and employee building permits for move-out and move-in 10

Company marketing events

Arrange internal company events such as breakfasts and lunches inside the officeSupport StorIT and Exelixi marketing events logistics materials venue and vendor coordination

Administrative HR support

Provide administrative support to Sales Reps Property Managers and Senior ManagementSupport the HR Admin team with onboarding logistics employee files and document trackingHandle company and employee information with strict confidentialityPerform other related duties as assigned

Must-have: education any bachelor's degree

Must-have: experience 1–3 years in a front desk, reception or office administration role, preferably in a corporate office in the UAE

Must-have: skills / certifications

• Proficient in MS Office (Outlook, Word, Excel) and comfortable with online systems
• Familiarity with office technology and equipment: computers, scanners, printers, phone systems
• Professional telephone etiquette and strong customer-service manner
• Clear written and spoken English communication & Arab language is preferred.
• Well organised, able to multitask and prioritise in a busy environment
• Discreet handling of confidential information; willing to work occasional weekends/overtime

Desirable

• Knowledge of UAE processes: GCC visas, insurance renewals, vehicle Mulkiya, Etisalat and DEWA accounts
• Experience with travel booking, expense claims and event coordination
• Exposure to the IT distribution or technology sector
• Valid UAE driving license