Receptionist

Al Haktur IT Solutions; Dubai; On-site; AED 56,000 - 89,000; Full time

Job summary

Al Haktur IT Solutions in Dubai is seeking a friendly, well-organized Receptionist to manage front-desk operations. You will welcome visitors, answer calls, schedule appointments, and handle administrative tasks to create a positive first impression for clients and partners.

The role requires excellent communication, a professional appearance, and the ability to multitask in a fast-paced office. You will support IT, HR, and management teams, maintain records, and ensure the reception area

Qualifications

• High school diploma or bachelors degree in Business Administration or a related field.
• Previous experience as a Receptionist, Front Desk Executive or Administrative Assistant is preferred.
• Excellent verbal and written communication skills.
• Good telephone etiquette and customer service abilities.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• Professional appearance and a polite welcoming attitude.
• Ability to multitask and handle responsibilities efficiently.
• Knowledge of office administration procedures is an advantage.

Responsibilities

• Welcome and greet clients, visitors and business partners professionally.
• Answer incoming telephone calls and direct them to the appropriate departments.
• Manage the reception area and ensure it remains clean and organized.
• Schedule appointments, meetings and client visits.
• Respond to general inquiries and provide accurate information about company services.
• Handle incoming and outgoing emails, messages and correspondence.
• Maintain visitor logs and update reception records.
• Receive, sort and distribute incoming mail, packages and documents.
• Assist with document preparation, filing, scanning and photocopying.
• Coordinate meeting room arrangements and support daily office activities.
• Monitor office supplies and inform management when replenishment is needed.
• Provide administrative support to the IT, HR and management teams when required.
• Maintain confidentiality when handling company and client information.
• Perform other reception and administrative duties assigned by management.

Job description

Al Haktur IT Solutions is looking for a friendly professional and well-organized Receptionist to manage front-desk operations in Dubai The ideal candidate should have excellent communication skills a welcoming personality and the ability to handle visitors telephone calls appointments and administrative responsibilities while creating a positive first impression for clients and business partners

Key Responsibilities

Welcome and greet clients visitors and business partners professionally Answer incoming telephone calls and direct them to the appropriate departments Manage the reception area and ensure it remains clean and organized Schedule appointments meetings and client visits Respond to general inquiries and provide accurate information about company services Handle incoming and outgoing emails messages and correspondence Maintain visitor logs and update reception records Receive sort and distribute incoming mail packages and documents Assist with document preparation filing scanning and photocopying Coordinate meeting room arrangements and support daily office activities Monitor office supplies and inform management when replenishment is needed Provide administrative support to the IT HR and management teams when required Maintain confidentiality when handling company and client information Perform other reception and administrative duties assigned by management

Requirements

High school diploma or bachelor s degree in Business Administration or a related field Previous experience as a Receptionist Front Desk Executive or Administrative Assistant is preferred Excellent verbal and written communication skills Good telephone etiquette and customer service abilities Proficiency in Microsoft Office applications including Word Excel and Outlook Strong organizational and time-management skills Professional appearance and a polite welcoming attitude Ability to multitask and handle responsibilities efficiently Good interpersonal skills and a team-oriented approach Ability to maintain accurate records and handle confidential information Knowledge of office administration procedures is an advantage

Working as a Receptionist at Al Haktur IT Solutions in Dubai offers an opportunity to develop valuable experience in customer service office administration and professional communication Candidates who are organized approachable and proactive can contribute to smooth daily operations and help create a welcoming environment for clients and employees High school diploma or bachelor s degree in Business Administration or a related field.Previous experience as a Receptionist, Front Desk Executive, or Administrative Assistant is preferred.Excellent verbal and written communication skills.Good telephone etiquette and customer service abilities.Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.Strong organizational and time-management skills.Professional appearance and a polite, welcoming attitude.Ability to multitask and handle responsibilities efficiently.Good interpersonal skills and a team-oriented approach.Ability to maintain accurate records and handle confidential information.Knowledge of office administration procedures is an advantage.