Front Desk Pro: Welcoming, Scheduling & Admin Support

Al Haktur IT Solutions; Dubai; On-site; AED 56,000 - 89,000; Full time

Job summary

Al Haktur IT Solutions in Dubai is seeking a friendly, well-organized Receptionist to manage front-desk operations. You will welcome visitors, answer calls, schedule appointments, and handle administrative tasks to create a positive first impression for clients and partners.

The role requires excellent communication, a professional appearance, and the ability to multitask in a fast-paced office. You will support IT, HR, and management teams, maintain records, and ensure the reception area

Qualifications

• High school diploma or bachelors degree in Business Administration or a related field.
• Previous experience as a Receptionist, Front Desk Executive or Administrative Assistant is preferred.
• Excellent verbal and written communication skills.
• Good telephone etiquette and customer service abilities.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• Professional appearance and a polite welcoming attitude.
• Ability to multitask and handle responsibilities efficiently.
• Knowledge of office administration procedures is an advantage.

Responsibilities

• Welcome and greet clients, visitors and business partners professionally.
• Answer incoming telephone calls and direct them to the appropriate departments.
• Manage the reception area and ensure it remains clean and organized.
• Schedule appointments, meetings and client visits.
• Respond to general inquiries and provide accurate information about company services.
• Handle incoming and outgoing emails, messages and correspondence.
• Maintain visitor logs and update reception records.
• Receive, sort and distribute incoming mail, packages and documents.
• Assist with document preparation, filing, scanning and photocopying.
• Coordinate meeting room arrangements and support daily office activities.
• Monitor office supplies and inform management when replenishment is needed.
• Provide administrative support to the IT, HR and management teams when required.
• Maintain confidentiality when handling company and client information.
• Perform other reception and administrative duties assigned by management.

Job description

Al Haktur IT Solutions in Dubai is seeking a friendly, well-organized Receptionist to manage front-desk operations. You will welcome visitors, answer calls, schedule appointments, and handle administrative tasks to create a positive first impression for clients and partners.

The role requires excellent communication, a professional appearance, and the ability to multitask in a fast-paced office. You will support IT, HR, and management teams, maintain records, and ensure the reception area