Reception Administrator

BG Group UAE; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

BG Group UAE is seeking a confident, professional reception administrator to join our team in Dubai. You will welcome visitors, manage calls and emails, coordinate meetings, and support daily office admin across departments.

The ideal candidate holds a diploma or bachelor’s in business administration, displays strong communication skills, and can multitask in a fast-paced environment while maintaining accuracy and a welcoming presence for clients and staff.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Strong communication and interpersonal skills.
• Professional, confident, and welcoming personality.
• Good command of English and Arabic is an advantage.
• Good knowledge of Microsoft Office, particularly Excel and Outlook.
• Well-organized with strong attention to detail.
• Ability to multitask and work in a fast-paced environment.
• Positive attitude with a willingness to learn and develop.

Responsibilities

• Welcome and assist visitors, clients, and employees in a professional and friendly manner.
• Manage incoming calls, emails, and general inquiries, ensuring they are directed to the right team.
• Coordinate meetings, visitors, deliveries, and other reception requirements.
• Support daily office administration and maintain an organized workplace.
• Maintain accurate records, documents, and filing systems.
• Assist with attendance, timesheets, leave records, and basic administrative reports.
• Provide administrative support to HR and other departments when required.
• Coordinate with internal teams and external parties to ensure requests are handled efficiently.
• Assist with other administrative tasks and projects as assigned by management.

Skills

Communication skills

Interpersonal skills

Multitasking

Attention to detail

English & Arabic language

Education

Diploma or Bachelor’s degree in Business Administration

Tools

Microsoft Office (Excel, Outlook)

Job description

We are looking for a confident, professional, and people-oriented to join our team as a reception adminstrator.

This is an excellent opportunity for a motivated individual looking to build their professional experience, develop strong administrative and communication skills, and gain exposure to different areas of the business within a growing company.

Key Responsibilities:

• Welcome and assist visitors, clients, and employees in a professional and friendly manner.
• Manage incoming calls, emails, and general inquiries, ensuring they are directed to the right team.
• Coordinate meetings, visitors, deliveries, and other reception requirements.
• Support daily office administration and maintain an organized workplace.
• Maintain accurate records, documents, and filing systems.
• Assist with attendance, timesheets, leave records, and basic administrative reports.
• Provide administrative support to HR and other departments when required.
• Coordinate with internal teams and external parties to ensure requests are handled efficiently.
• Assist with other administrative tasks and projects as assigned by management.

Requirements & Qualifications:

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Strong communication and interpersonal skills.
• Professional, confident, and welcoming personality.
• Good command of English and Arabic is an advantage.
• Good knowledge of Microsoft Office, particularly Excel and Outlook.
• Well-organized with strong attention to detail.
• Ability to multitask and work in a fast-paced environment.
• Positive attitude with a willingness to learn and develop.