Reception Administrator

BG Group UAE; United Arab Emirates; On-site; AED 36,000 - 51,000; Full time

Job summary

BG Group UAE is seeking a confident reception administrator to join our team. You will greet visitors, route inquiries, and support daily office operations while collaborating with HR and other departments.

The ideal candidate holds a business admin degree or diploma, demonstrates strong communication, and stays organized in a fast-paced environment. English is essential; Arabic is a plus.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related field.
• Strong communication and interpersonal skills.
• Professional, confident and welcoming personality.
• Good command of English; Arabic is an advantage.
• Well-organised with strong attention to detail.
• Ability to multitask and work in a fast-paced environment.

Responsibilities

• Welcome and assist visitors, clients, and employees in a professional and friendly manner.
• Manage incoming calls, emails, and general inquiries, directing to the right team.
• Coordinate meetings, visitors, deliveries, and other reception requirements.
• Support daily office administration and maintain an organized workplace.
• Maintain records, documents, and filing systems.
• Assist with attendance, timesheets, leave records, and basic admin reports.
• Provide administrative support to HR and other departments as needed.
• Coordinate with internal teams and external parties to handle requests efficiently.
• Assist with other administrative tasks and projects as assigned by management.

Skills

Communication

Interpersonal skills

Welcoming personality

Attention to detail

Multitasking

English & Arabic advantage

Education

Bachelor's degree in Business Administration

Diploma or related field

Tools

Microsoft Office

Job description

Job Purpose:

We are looking for a confident, professional, and people-oriented to join our team as a reception adminstrator.

This is an excellent opportunity for a motivated individual looking to build their professional experience, develop strong administrative and communication skills, and gain exposure to different areas of the business within a growing company.

Key Responsibilities:

• Welcome and assist visitors, clients, and employees in a professional and friendly manner.


• Manage incoming calls, emails, and general inquiries, ensuring they are directed to the right team.


• Coordinate meetings, visitors, deliveries, and other reception requirements.


• Support daily office administration and maintain an organized workplace.


• Maintain accurate records, documents, and filing systems.


• Assist with attendance, timesheets, leave records, and basic administrative reports.


• Provide administrative support to HR and other departments when required.


• Coordinate with internal teams and external parties to ensure requests are handled efficiently.


• Assist with other administrative tasks and projects as assigned by management.

Requirements & Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.


• Strong communication and interpersonal skills.


• Professional, confident, and welcoming personality.


• Good command of English and Arabic is an advantage.


• Good knowledge of Microsoft Office, particularly Excel and Outlook.


• Well-organized with strong attention to detail.


• Ability to multitask and work in a fast-paced environment.


• Positive attitude with a willingness to learn and develop.