Reception Administrative Assistant

Shades Interiors LLC; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Shades Interiors LLC in Dubai, UAE is seeking an experienced Administrative Assistant / Receptionist with Personal Assistant duties to support the executive team and ensure smooth office operations.

The role combines front desk, administrative tasks, and high-level personal support, requiring discretion, strong communication, and excellent organizational skills. Arabic fluency is essential, with English and French proficiency also required.

Qualifications

• Proven experience as Administrative Assistant, Receptionist, or Personal Assistant.
• Arabic fluency is a must with strong English and French also required.
• Must be located in Dubai and able to manage confidential information.

Responsibilities

• Reception & Front Desk: greet visitors, manage calls and correspondence, maintain reception area.
• Administrative Support: filing, reports, presentations, and communications coordination.
• Personal Assistant: calendars, travel arrangements, meeting logistics, and briefing materials.

Skills

Organizational skills

Multitasking

Communication

Discretion

Education

Diploma or degree in Business Administration

Tools

MS Office

Job description

Job Title: Administrative Assistant / Receptionist with Personal Assistant Duties

Location: Dubai, UAE

Job Summary:

We are seeking a highly organized, proactive, and professional Administrative Assistant / Receptionist with Personal Assistant experience to support our executive team and ensure smooth office operations. The ideal candidate will be the first point of contact for visitors and callers while also providing high-level administrative and personal support to executives.

Key Responsibilities:

Reception & Front Desk Duties

• Greet and welcome visitors with professionalism and courtesy.
• Manage incoming calls, emails, and correspondence, directing them appropriately.
• Maintain a clean, organized, and welcoming reception area.
• Schedule and coordinate appointments, meetings, and conference rooms.

Administrative Support

• Handle day-to-day office administration, including filing, record-keeping, and office supplies management.
• Prepare reports, presentations, and documents as requested.
• Assist in coordinating internal and external communications.

Personal Assistant Responsibilities

• Provide high-level administrative support to executives, including managing calendars, travel arrangements, and meeting logistics.
• Prepare briefing materials, agendas, and follow-up notes for meetings.
• Handle confidential and sensitive information with discretion.
• Assist with personal tasks for executives as needed, maintaining professionalism and discretion.

Qualifications & Skills:

• Proven experience as an Administrative Assistant, Receptionist, or Personal Assistant.
• Arabic fluency is a must with strong commend of English and French also required for this position
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks, work independently, and meet deadlines.
• Professional appearance and demeanor.
• Discretion and confidentiality in handling sensitive information.
• Must be located in Dubai

Education:

• Diploma or degree in Business Administration, Office Management, or a related field preferred.
• Time management
• Problem-solving
• Flexibility and adaptability
• Customer-service oriented