Admin / Personal Assistant

SHADES INTERIORS LLC; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

SHADES INTERIORS LLC in Dubai seeks an experienced administrative assistant to manage calendars, coordinate meetings, handle correspondence, and prepare business documents.

The role requires UAE experience, fluency in English and French, strong organizational skills, and discretion for confidential information; you will support multiple departments and liaise with suppliers.

Qualifications

• Female candidate with previous administrative experience in the UAE.
• 4–9 years of experience in administration, secretarial support, or personal assistance.
• Experience in an interior design, fit-out, engineering, or construction company is preferred.
• Good knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
• Excellent written and verbal communication skills in English & French.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional attitude, discretion, confidentiality, and a strong sense of responsibility.
• Ability to work independently and handle sensitive information professionally.

Responsibilities

• Manage calendars, schedule meetings, coordinate appointments and arrange business meetings.
• Handle incoming and outgoing correspondence via emails and telephone.
• Prepare, format and maintain reports, letters, presentations and other business documents.
• Maintain organized filing systems, records, and confidential company documents.
• Coordinate travel arrangements, hotel bookings and related requirements.
• Handle office administration and coordination with suppliers and service providers.
• Follow up on pending tasks, deadlines and management requests.
• Assist with internal coordination between departments and ensure smooth communication.
• Perform other administrative and personal assistance duties as assigned by management.

Skills

Multitasking

Organizational skills

Communication (English & French)

Discretion & confidentiality

Independent work

Professional attitude

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Manage calendars schedule meetings coordinate appointments and arrange business meetings Handle incoming and outgoing correspondence emails and telephone calls Prepare format and maintain reports letters presentations and other business documents Maintain organized filing systems records and confidential company documents Coordinate travel arrangements hotel bookings and other business-related requirements when needed Handle office administration stationery requests and coordination with suppliers and service providers Follow up on pending tasks deadlines and management requests Assist with internal coordination between departments and ensure smooth communication Perform other administrative and personal assistance duties as assigned by management

Requirements:

• Female candidate with previous administrative experience in the UAE.
• 4–9 years of experience in administration, secretarial support, or personal assistance.
• Experience in an interior design, fit-out, engineering, or construction company is preferred.
• Good knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
• Excellent written and verbal communication skills in English & French.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional attitude, discretion, confidentiality, and a strong sense of responsibility.
• Ability to work independently and handle sensitive information professionally.