Project Operations Coordinator

KONE Middle East UAE; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading technology firm is seeking a Project Admin in Dubai to support project management activities. Responsibilities include collecting information for decision making, monitoring schedules, assisting with documentation, and managing costs. The ideal candidate will ensure timely contract change handling and maintain project gates and accuracy in planning. This is an excellent opportunity to contribute to significant projects in a collaborative environment.

Responsibilities

• Collect information for Project Managers and Supervisors to support decision making.
• Monitor the project schedule and notify the Project Manager of required updates.
• Assist the Project Manager with customer correspondence and documentation.
• Monitor invoicing status versus the billing plan and report deviations.
• Update cost forecasts with actuals and incoming invoices.
• Create PRs in the system upon Supervisor or Project Manager request.
• Ensure labor is accurately planned before installation activities.
• Participate in the Pre-Delivery Review and ensure correct cost planning.
• Assist with document management of fitters and subcontractors.
• Handle project logistics requests and support the PM and Supervisor.
• Monitor actual costs versus plans and prepare status information.
• Utilize correct activities and cost elements when booking actual costs.
• Administer change orders and ensure timely contract change handling.
• Handle contract/scope-related claims and maintain documentation.
• Monitor project gates and S-Plan accuracy in coordination with the CSE Team.
• Compile end-of-project documentation sets for submission.
• Set accurate planning of remaining costs after pre-closing review.
• Manage system status for sales recognition of orders.

Job description

A leading technology firm is seeking a Project Admin in Dubai to support project management activities. Responsibilities include collecting information for decision making, monitoring schedules, assisting with documentation, and managing costs. The ideal candidate will ensure timely contract change handling and maintain project gates and accuracy in planning. This is an excellent opportunity to contribute to significant projects in a collaborative environment.