Project Coordinator

BlackStone eIT; United Arab Emirates; On-site; AED 80,000 - 120,000; Full time

Job summary

A leading digital solutions provider in the United Arab Emirates seeks a proactive coordinator to manage Digital Change initiatives. The ideal candidate will have 2-3 years of experience in supporting multi-stakeholder environments, demonstrating strong problem-solving and stakeholder management skills. They will utilize GenAI tools to enhance processes and ensure on-time delivery of initiatives, working closely with the Digital Change Management Lead for effective execution.

Qualifications

• 2-3 years of proven coordination experience in digital, transformation, or change environments.
• Ability to manage calendars and follow-ups reliably.
• Comfortable in fast-paced, evolving environments.

Responsibilities

• Coordinate multiple Digital Change initiatives in parallel.
• Resolve scheduling conflicts and unblock stalled actions.
• Act as a central coordination point between stakeholders.

Skills

Coordination experience

Critical thinking

Structured problem-solving

Stakeholder management

Communication skills

Organizational skills

Tools

GenAI tools

Job description

Role Purpose

Enable disciplined execution across Digital and AI change initiatives by providing end-to-end coordination, proactive problem solving, and GenAI-enabled productivity. The role operates as an execution backbone, ensuring initiatives are structured, aligned, and delivered on time while enabling the Digital Change Management Lead to focus on strategic outcomes. Shall be in a position to strategize and propose also ideas.

Responsibilities

• Coordinate multiple Digital Change initiatives in parallel, managing actions, milestones, dependencies, and risks to ensure on-time delivery.
• Apply execution rigor to maintain momentum across fast-moving, cross-functional initiatives.
• Use structured problem-solving to resolve scheduling conflicts, unblock stalled actions, and close information gaps.
• Anticipate execution risks early and propose pragmatic mitigation actions.
• Act as a central coordination point between internal stakeholders and external partners to source information, confirm participation, and drive timely responses.
• Maintain clear communication flows to minimize delays and misalignment.
• Own calendar coordination, meeting logistics, and sequencing of workshops, enablement sessions, and leadership touchpoints.
• Ensure objectives, agendas, materials, and outcomes are clearly defined and executed.
• Leverage GenAI tools to accelerate research, prepare communications, summarize meetings, generate trackers, and structure initiative documentation if and when needed.
• Work closely with the Digital Change Management Lead to structure and operationalize Digital Change initiatives from concept to execution.
• Support communications, learning activities, and adoption campaigns.
• Maintain action logs, confirmation trackers, attendance records, and follow-up plans.
• Provide concise, insight-driven status updates highlighting progress, risks, and mitigation actions.

Required Experience & Proficiencies

• 2–3 years of proven coordination experience, supporting multi-stakeholder initiatives in digital, transformation, PMO, or change environments.
• Demonstrated ability to manage calendars, follow-ups, confirmations, and delivery tracking with high reliability.
• Strong critical thinking and structured problem-solving skills.
• Practical proficiency in GenAI tools (AI copilots, prompt-based research, summarization, content structuring).
• Strong stakeholder management, communication, and organizational skills.
• Ability to operate effectively in fast-paced, evolving environment.

Success Profile

Execution-driven, resilient, and detail-oriented. Proactive, accountable, and solution-focused. Comfortable working at the intersection of Digital, AI, and organizational change. High ownership mindset with a bias toward outcomes and continuous improvement.