Procurement Executive | Real Estate | Asset Development

Robinson & Co (Singapore) Pte Ltd; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A diversified regional business in Dubai is looking for a Procurement Coordinator. The role involves managing vendor relationships, conducting market analysis, and ensuring supply chain stability. Successful candidates will have strong organizational skills and experience in procurement. The position requires a Bachelor's degree and proficiency in Microsoft Office, particularly Excel.

Qualifications

• Ability to manage multiple tasks and prioritize effectively.
• Ensure accuracy in procurement documents and records.
• Excellent verbal and written communication skills.

Responsibilities

• Manage vendor relationships and stabilize supply chain.
• Identify qualified vendors and conduct market analysis.
• Develop contingency plans for supply chain risks.

Skills

Organizational skills

Attention to detail

English communication

Microsoft Office proficiency

Education

Bachelor's degree in Supply Chain or Business Administration

Prior experience in procurement

Tools

ERP systems

Procurement software

Job description

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview Of The Role

The Procurement Coordinator plays a critical role in managing vendor relationships and ensuring the stability and reliability of the supply chain. The role involves identifying qualified vendors, conducting market analysis, and developing contingency plans to mitigate supply chain risks. Success in this role relies on effective communication, precise documentation, and strategic reporting. The position requires collaboration with various teams to maintain updated procurement data and provide insights for informed decision‑making. The coordinator supports the commercial and procurement divisions by delivering detailed reports and maintaining comprehensive records.

What You Will Do

• Identify and recommend qualified suppliers, consultants, and contractors.
• Perform pre‑qualification of all vendors through liaison with relevant stakeholders to gather necessary information and approvals.
• Conduct regular market analysis to identify potential vendors and associated risks such as price volatility and supply chain shortages.
• Develop contingency plans for identified risks to ensure supply chain availability and stability.
• Provide ongoing reports on market trends and supply chain conditions to inform procurement decisions.
• Interact with finance/teams and perform registration of all suppliers.
• Track and report on supplier performance metrics, identifying improvement opportunities and facilitating discussions to address issues.
• Generate and maintain dashboards on procurement activities, KPIs, and performance metrics.
• Provide data‑driven insights to prioritize top‑spend areas and key suppliers.
• Maintain and update the register of suppliers, consultants, and contractors by trade.
• Execute the complete vendor registration process, ensuring all documentation is accurate, complete, and compliant with company procedures.
• Maintain databases and records of all vendors, ensuring data integrity and ease of retrieval.

Database and Records Management

• Update and manage supplier databases, procurement files, and relevant procurement records.
• Prepare and maintain procurement logs of all activities including requisitions, approvals, bids, awards, and contract updates.
• Ensure all procurement data is organized, accessible, and aligned with internal policies and regulatory requirements.

Reporting and Analysis

• Gather data and prepare procurement dashboard reports, cost analyses, and performance data for the commercial and procurement division.
• Generate and compile procurement‑related metrics, dashboards, and trend analyses to support decision‑making.
• Coordinate and support the issuance of Cashflow and Earned Value Reports and other reports as required by the commercial and procurement division.

Required Skills To Be Successful

• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively to meet deadlines.
• High attention to detail ensuring accuracy in procurement documents, records, and data entry.
• Excellent English verbal and written communication skills for effective coordination with internal departments and external vendors.
• Proficiency in Microsoft Office, particularly Powerpoint, Excel, Word, and Outlook; experience with ERP systems and procurement software is highly desirable.

What Qualifies You For The Role

• Bachelor's degree in Supply Chain, Business Administration, or a related field, or equivalent professional experience.
• Prior experience in procurement, vendor management, or supply chain roles.
• Familiarity with supplier qualification processes and contract administration is a plus.
• Experience with ERP systems and procurement software is desirable.

About Al-Futtaim Group Real Estate

The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega‑projects and the leasing, operation and management of these projects after completion, Al‑Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years. Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us. AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.