PMO Manager

John Crane; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global leader in security solutions is seeking an experienced Program Manager to lead the program management office. The role focuses on establishing best practices, maintaining program policies, and providing financial oversight for project budgets. Candidates should possess a Bachelor's degree in a technical field and relevant Project Management certifications, with proficiency in project management software. Join us to contribute to making the world safer with a focus on growth and inclusivity.

Benefits

Excellent training opportunities

Flexible benefits to suit your lifestyle

Qualifications

• Bachelor’s Degree in engineering, computer science, or a related technical field.
• Project Management Certification (PMI or equivalent) is preferred.
• Proficiency in Project Management software is essential.

Responsibilities

• Lead a center of excellence for program management.
• Develop program management policies and frameworks.
• Provide timely program dashboards for reporting.
• Manage program finances and report on budgets.

Skills

Project Management

Communication

Financial analysis

Risk management

Leadership

Education

Bachelor’s Degree in a technical field

Project Management Certification (PMI or equivalent)

Tools

Primavera 6

AutoCAD

MS Office applications (Excel, Word, PowerPoint)

SAP software

Job description

Company Description

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state‑of‑the‑art solutions, where you can develop your knowledge and experience every day.

Job Description

KEY PURPOSE OF THE ROLE

• Establish and lead a center of excellence for program management Office based on best‑practice methodologies and metrics for program management office (PMO).
• Develop and maintain program management policies and methodologies framework to be adopted across SDME projects and programs.
• Responsible for providing and maintaining program dashboards for accuracy and timely reporting to SDME leadership for all programs.
• Assisting with the support and delivery of significant Business Transformation / Business Change Projects, Program and Project Portfolios from concept to completion.
• Provide effective and efficient support services to SDME programs to deliver on time, on cost, on configuration, on quality, including a central point of consolidation for program shared information and documentation available among the PM functions.
• Process and Quality Assurance – manage the continuous improvement of PMO processes and procedures (i.e. updating and maintenance of the handbook); ensure adherence to PMO processes; identify and monitor PMO success metrics.
• Financial Management – administer and report all program finances; serve as a liaison to internal financial management, which supplies controls and interprets corporate financial policy.
• Provides program level KPI’s on monthly basis to all program managers and management to monitor and audit the financial performance and impact of each project and assess the financial status and progress.
• Collaborates with the finance department and various functional managers to ensure project budgets are properly estimated and controlled; provide overall financial recommendations and develop controls and measurements to monitor progress.
• Responsible for monitoring project performance and trends including variance reporting.
• Responsible for keeping program managers informed of impacts to project budgets and forecasts.
• Manage customer sales orders, COM Sheets and contract administration for SDME programs.
• Oversee, track and report on SDME program portfolio to support SDME leadership’s decision making.

SUMMARY OF ESSENTIAL FUNCTIONS:

• Develops and maintain the strategic direction of the PMO unit, including its strategic objectives in line with the program departments and SDMEs overall strategy.
• Oversees project initialization, planning and execution across all programs in accordance with PMO scope and strategic objectives.
• Coach and mentor new and existing Project coordinator, Project Managers on project delivery methodology.
• Supervising and leading the program and project staff to oversee the impacts and interdependencies between programs and working to ensure initiatives meet the goals and objectives of the executive leadership team.
• Monitors progress and prepares periodic reports on overall performance and progress of SDME program portfolio and reports to management.
• Ensures the timely, effective and efficient provision of program management supporting services to SDME programs for scheduling, scoping, budgeting, risk identification and validation, reporting, communication and coordination, trend and variance analyses.
• Effective and efficient customer sales order management and contract administration.
• Contractual program execution coordination and customer interface in the program production phase.
• Responsible for reporting revenue, program gross margin for all programs by analyzing actual vs. planned for revenue, direct labor hours including overtime, BOM, logistics cost, OPEX, NRC and CAPEX.
• Supports all program managers in financial forecasting and responsible for reviewing and/or resolving discrepancies or inconsistencies that could affect the accuracy of forecasting.
• Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department.
• Conduct in‑depth internal reviews of organizational PMO maturity and establish road maps that drive the company toward high‑level PMO success.
• Ensures the timely availability and adequate skill level of project coordinators assigned to the integrated project teams or the sustainment program lead in the production phase.
• Measures the compliance and adherence to PMO processes and comes up with improvement strategies and actionable plans.
• Presents recommendations to the PD in relation to staffing allocation options in accordance with the resource management process.
• Administers the risk management process across all programs, monitors risks across the portfolio and ensures response plans are in place at program and corporate level to mitigate program and portfolio risks.
• Oversees program documentation management and the up‑to‑date maintains repository of key project information.
• Ensures the collection of international standards, best practices, etc. and sharing with the program managers, PMO team and supporting functions.
• Provides advisory input to SDME leadership in relation to program and portfolio management.
• Ensures the development of corporate program management standards and methodologies and design of procedures, tools, templates and systems.
• Ensures standardization mechanisms across programs and provides, facilitates adoption by program managers of program management processes and methodologies and provides feedback and coaching on alignment and compliance with SDME’s approved practices.
• Responsibility and Accountability as defined in the PMO RACI & Skills Matrix including authority.

Qualifications

• Education/Training: Bachelor’s Degree in a technical field (e.g. engineering, computer science) is desired.
• Project Management Certification (PMI or equivalent) is desired.
• Proficient in Project Management software (Primavera 6), AutoCAD, MS Office applications (Excel, Word and PowerPoint) is a must and experience in using SAP software is advantageous.

Additional Information

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

Join us and work for a world‑leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our careers website.