Personal Assistant to CEO (Arabic speaker)

Black Pearl Consult; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading FMCG company in Dubai seeks a proactive Personal Assistant to support the CEO. Responsibilities include managing communications, organizing the CEO's calendar, and preparing materials for meetings. Ideal candidates will have 5+ years of experience, fluency in Arabic and English, and strong organizational skills. This position offers the opportunity to work in a dynamic environment.

Qualifications

• Fluent in Arabic and English, both spoken and written.
• Minimum of 5+ years’ experience as a Personal Assistant or similar role.
• Ability to work under pressure and handle sensitive information.

Responsibilities

• Serve as primary contact for the CEO with stakeholders.
• Manage and prioritize incoming communications.
• Organize and maintain the CEO’s calendar.
• Prepare briefing materials for meetings and trips.

Skills

Organizational skills

Multitasking

Time-management

Communication skills

Interpersonal skills

Confidentiality

Education

Bachelor’s Degree in Business Administration or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

We are seeking a highly organized, proactive, and dedicated Personal Assistant (PA) to support the Chief Executive Officer of a leading FMCG manufacturing company in the UAE. The ideal candidate will serve as the CEO’s right hand, ensuring seamless daily operations, efficient time management, and effective communication within and outside the organization. This role requires professionalism, discretion, and the ability to work in a fast‑paced, dynamic business environment.

Key Responsibilities

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Manage and prioritize incoming communications, including emails, phone calls, and correspondence.
• Draft, review, and prepare official communications, reports, and presentations on behalf of the CEO.
• Organize and maintain the CEO’s calendar, including scheduling meetings, appointments, and events.
• Arrange complex and detailed travel plans, itineraries, and agendas, ensuring smooth logistics.
• Prepare briefing materials and ensure the CEO is well‑prepared for meetings and trips.
• Coordinate, attend, and document minutes for key meetings.
• Follow up on action points and ensure timely completion of assigned tasks.
• Liaise with different departments to ensure alignment on CEO’s directives.
• Maintain confidential records, files, and documents with the highest level of discretion.
• Manage task lists and provide daily follow‑up to ensure priorities are met.
• Support in research, project coordination, and special assignments as directed by the CEO.
• Uphold professional representation of the CEO in all dealings.
• Perform ad‑hoc tasks and assignments to support executive‑level decision‑making and operations.

Requirements

• Bachelor’s Degree in Business Administration, Office Management, or a related field (preferred).
• Fluent in Arabic and English (spoken and written).
• Minimum of 5+ years’ proven experience as a Personal Assistant, Executive Assistant, or similar role (preferably in manufacturing, FMCG, or related industries).
• Strong organizational, multitasking, and time‑management skills.
• Excellent communication and interpersonal skills, with the ability to interact confidently at all levels.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and business correspondence.
• Ability to work under pressure, handle sensitive information with confidentiality, and adapt to changing priorities.

To view other vacancies we have, please check our website (www.blackpearlconsult.com) and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram.

Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at [phone] or drop us a message on our website.