Personal Assistant

Easy and fast to upload your CV; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A professional services firm in Dubai is looking for a Personal Assistant to provide comprehensive administrative support. The successful candidate will handle scheduling, communication management, document preparation, and assist in project coordination. Fluency in English is required, and familiarity with the local business environment is essential. This full-time position offers flexible hours and may require some international travel.

Qualifications

• Proven experience as a Personal Assistant or similar role in Dubai.
• Familiarity with the local business environment is essential.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Handle day-to-day administrative tasks such as scheduling and managing calendars.
• Serve as the primary point of contact between the executive and clients.
• Draft, edit, and format documents including reports and presentations.
• Assist with project management tasks and coordinate with team members.
• Organize and coordinate events, meetings, and conferences.
• Manage personal tasks for the executive as required.

Skills

Fluent English

Excellent communication skills

Exceptional organizational skills

Strong IT skills

Education

Bachelor's degree

Certifications in administration, IT, or project management

Tools

Microsoft Office Suite

Google Workspace

Job description

Administrative Support

Handle day-to-day administrative tasks such as scheduling meetings, managing calendars, making travel arrangements, and preparing expense reports.

Communication Management

Serve as the primary point of contact between the executive and internal/external clients. This includes handling phone calls, emails, and correspondence in both French and English.

Document Preparation and Management

Draft, edit, and format documents including reports, presentations, and correspondence. Ensure that all documents are accurate and professionally presented.

Project Coordination

Assist with project management tasks, including planning, tracking progress, and coordinating with team members to ensure timely completion.

Technology and IT Support

Utilize advanced knowledge of IT and new technologies to improve office efficiency. Troubleshoot minor technology issues and provide assistance to the executive in using various software and online platforms.

Event Planning

Organize and coordinate events, meetings, and conferences, including logistics, guest lists, venue selection, and catering arrangements.

Personal Tasks

Manage a range of personal tasks for the executive as required. This may include running errands, booking personal appointments, or managing household staff.

Qualifications

Language Skills

Fluent English. Additional languages are a plus.

Experience

Proven experience as a Personal Assistant or similar role in Dubai. Familiarity with the local business environment is essential.

Education

A bachelor's degree is preferred. Relevant certifications in administration, IT, or project management will be considered an advantage.

IT Proficiency

Strong computer skills and proficiency in Microsoft Office Suite, Google Workspace, and other relevant software. Ability to adapt to new technologies quickly.

Interpersonal Skills

Excellent communication skills, both written and verbal. Ability to interact professionally with a diverse group of clients, staff, and external contacts.

Organizational Skills

Exceptional organizational and time-management skills. Ability to prioritize tasks and manage multiple projects simultaneously.

Discretion

High level of discretion and confidentiality. Ability to handle sensitive information with integrity.

Working Conditions

Full-time position based in Dubai.

Some international travels may be required.

Flexible working hours, including availability outside of standard office hours as needed.