Personal Assistant

Ali & Sons Contracting LLC; Abu Dhabi; On-site; AED 180,000 - 360,000; Full time

Job summary

Ali & Sons Contracting LLC is seeking an experienced Human Resources leader to support the General Manager. The role focuses on high-level HR administration, strategic development, and effective communication across all levels of the organization in Abu Dhabi.

You will manage confidential information, coordinate executive calendars, & facilitate meetings while aligning HR practices with regulatory requirements.

Qualifications

• Bachelor’s degree in Human Resource, Administration or related field.
• Master’s degree preferred.
• Advanced knowledge of HR industry practices, regulatory requirements, and standards.
• Excellent written and verbal English; Arabic a plus.
• 5+ years in a senior HR leadership role in administration and development.

Responsibilities

• Reads and screens incoming correspondence and reports; assess importance and organize documents.
• Receives calls and visitors; determine priority matters and notify GM.
• Coordinate office management activities for the General Manager.
• Prepare agendas, collect materials, and encode minutes for meetings.
• Transmits directives and follows up on assignments between GM and managers.
• Manage GM calendar; arrange appointments, meetings, and conferences.
• Assist in office expenditures for equipment and supplies.

Skills

HR leadership

Executive communication

Stakeholder management

English proficiency

Education

Bachelor's degree in HR or related field

Master's degree preferred

Job description

Responsibilities

• Reads and screens incoming correspondence reports and e-mails make preliminary assessments of the importance of materials and organize documents handle some matters personally and forwards appropriate documents materials to the GM and or to the concerned person
• Receives and screens incoming calls and visitors determines which are priority matters and notify the GM accordingly
• Make referrals if necessary to appropriate staff or provides requested information
• Performs a variety of administrative or executive support tasks that are highly confidential
• Coordinates office management activities for the General Manager
• Composes encodes correspondence as instructed by the GM or in response to inquiries
• Acts as liaison between the GM and Managers by transmitting directives instructions assignments and following up on the status of assignments
• Updates the GM on status of issues before scheduled meetings
• Prepares agenda and collect materials for meeting and encoding minutes and keep records of proceedings
• Takes and transcribes dictation on technical and confidential matters from the General Manager
• Coordinates and facilitates the GM s Calendar to arrange appointments meetings and or conferences
• Recommends actions to be taken on office expenditures such as equipment and office supply needs
• Circulating agendas reports and approved minutes if necessary
• Compiles and maintains records statistical information and reports
• Establishes and maintains various filling and records management system
• Perform other related duties as assigned

Qualifications

Bachelor’s degree in Human Resource, Administration or any related field, a Master’s degree is preferred;Advanced knowledge in Human Resource industry best practices, regulatory agency requirements, and industry standards.Able to work and communicate effectively with all levels of co-workers, superiors/managers, clients and other external contacts;Is an effective manager among his staffPossess excellent written and verbal communication skills in English, proficiency in Arabic language is an additional skill5 years or more of experience in a senior leadership position particularly in the field of human resource, administration and development.