Executive Secretary

Client of Zephora Consulting; Sharjah; On-site; AED 89,000 - 134,000; Full time

Job summary

Unknown company is seeking an experienced and highly organized Executive Secretary to provide comprehensive administrative and operational support to senior management in Abu Dhabi. You will manage calendars, coordinate meetings and travel, draft and proofread executive correspondence, prepare agendas and minutes, and liaise with internal departments, clients, partners and stakeholders.

A Bachelor’s degree and at least 5 years of experience supporting C‑level executives, plus strong MS Office

Qualifications

• Bachelor's degree in Business Administration, Management or related field.
• Minimum 5 years of experience as Executive Secretary/Executive Assistant for C‑level or senior management.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal English communication.
• Strong organizational, multitasking, time-management and document-management skills.
• High levels of professionalism, discretion and confidentiality.
• Arabic language proficiency is an advantage.

Responsibilities

• Manage executive calendars and coordinate meetings and logistics.
• Handle calls, emails, and correspondence, prioritizing urgent matters.
• Arrange domestic and international travel, visas, itineraries, and accommodation.
• Draft, edit, and proofread executive correspondence, reports, memos, and board documents.
• Prepare meeting agendas, record minutes, track action items, and follow up on deadlines.
• Maintain secure filing systems for confidential records and contracts.
• Coordinate with internal departments, clients, partners and stakeholders.
• Organize corporate events, client visits, workshops, and executive meetings.
• Monitor office expenses, receipts, and monthly reimbursement claims.
• Liaise with Project Management, Procurement, Finance, and HR to ensure smooth coordination of directives.

Skills

MS Office proficiency

English communication

Organizational skills

Time management

Discretion and confidentiality

Arabic language (advantage)

Education

Bachelor's degree in Business Administration/Management or related field

Tools

MS Office Suite

Job description

We re Hiring Executive Secretary

Location Abu Dhabi

Employment Type Full-Time

Department Executive Office

Reports To General Manager Executive Director

We are looking for an experienced and highly organized Executive Secretary for one of our client s to provide comprehensive administrative and operational support to senior management The ideal candidate will be proactive detail-oriented professional and capable of handling confidential information with the highest level of discretion

Key Responsibilities

• Manage executive calendars schedule meetings and coordinate meeting logistics
• Handle incoming calls emails and correspondence prioritizing urgent matters and preparing responses
• Arrange domestic and international travel including itineraries visas and accommodation
• Draft edit and proofread executive correspondence reports memos and board documents
• Prepare meeting agendas record minutes track action items and follow up on deadlines
• Maintain secure filing systems for confidential corporate records and contracts
• Coordinate with internal departments clients partners and other stakeholders
• Organize corporate events client visits workshops and executive meetings
• Monitor office expenses maintain receipts and coordinate monthly reimbursement claims
• Liaise with Project Management Procurement Finance and HR to ensure smooth coordination of executive directives

Requirements

• Bachelor s degree in Business Administration Management or a related field
• Minimum 5 years of experience as an Executive Secretary or Executive Assistant supporting C-level or senior management
• Advanced proficiency in MS Office including Word Excel PowerPoint and Outlook
• Excellent written and verbal communication skills in English
• Strong organizational multitasking time-management and document-management skills
• High levels of professionalism discretion and confidentiality
• Arabic language proficiency is an advantage

Bachelor s degree in Business Administration, Management, or a related field. Minimum 5+ years of experience as an Executive Secretary or Executive Assistant supporting C-level or senior management. Advanced proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook. Excellent written and verbal communication skills in English. Strong organizational, multitasking, time-management, and document-management skills. High levels of professionalism, discretion, and confidentiality. Arabic language proficiency is an advantage.