Personal Assistant (FEMALE)

Hire Rightt Human Resource Consultants; Dubai; On-site; AED 66,960 - 111,600; Full time

Job summary

A human resource consulting agency in Dubai seeks an experienced Administrative Assistant to support the General Manager. Responsibilities include organizing meetings, managing travel arrangements, and handling correspondence in English and Russian. Ideal candidates should possess excellent organizational skills and experience in a fast-paced environment. The position offers the opportunity to work in a dynamic setting with a variety of administrative tasks.

Qualifications

• Manage complex travel and diary arrangements, coordinating multiple tasks at once.
• Handle communications in both English and Russian.
• Provide administrative support to the General Manager.

Responsibilities

• Organizing and coordinating meetings for the General Manager.
• Handling all incoming and outgoing correspondence.
• Assisting with travel arrangements and diary management.

Skills

Excellent coordination and organizational skills

English and Russian correspondence

Ability to manage complex travel arrangements

Experience in event management

Job description

• Organizing and coordinating meetings for General Manager.
• Receiving and verifying incoming documents, check the accuracy of the transmittal notice.
• Notifying superiors for the proper identification of the respective internal and external documents.
• Updating and maintaining General Manager’s Calendar.
• Compiling and archiving of General Manager’s Reports.
• Coordinating with Project Sites for reports and others issues.
• Preparing documents for General Manager’s approval and assist day to day issues.
• Maintaining the incoming and outgoing registers for all documents.
• Maintaining/Assisting Diary and Appointments

• Handle a pressurized administrative environment
• Manage complex travel and diary arrangements
• Coordinate several tasks at once and meet proposal deadlines
• Excellent coordination and organizational skills
• Correspondences (English& Russian)
• Translation of all type of documents in English & Russian
• Managing Chairman & General Counsel emails and answering to all requirements
• Dealing with all worldwide branches
• Event management (meetings, seminars…)
• Provide support to company managers for their administrative needs
• Expenses reports for Worldwide hotel reservation
• Screening all incoming & outgoing calls
• Dealing with the banks for personal & corporate accounts
• Dealing with Rent cars
• Handling Manager’s leave
• Dealing with the Government departments
• Assisting the Managers’ wives in some routine duties
• Arranging for all kind of visas for the management
• Publishes the corporate newsletter by gathering information; preparing and editing articles; designing graphic presentation; producing and distributing
• Helps key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the president
• Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
• Distribute and file various forms and documentation related to public employee's economic interest; submit and maintain related forms according to established procedures