Operations & Executive Assistant

Sanam Investment; Ajman; On-site; AED 45,000 - 89,000; Full time

Job summary

Sanam Investment in Ajman is seeking a proactive Administrative Assistant to support daily operations, organize tasks and deadlines, and maintain reports and trackers. You will coordinate with multiple teams and branches, collect updates, and ensure documentation is accurate and accessible.

The role requires strong Arabic communication, good English, excellent organization, and a willingness to learn new tools including AI applications.

Qualifications

• Fresh graduates welcome; attitude matters.
• Strong Arabic and English language skills.
• Excellent organization and follow-up.
• Able to learn AI tools and software quickly.
• Reliable, proactive with ownership.

Responsibilities

• Organize and follow up on daily tasks, projects, and deadlines.
• Prepare and maintain reports, spreadsheets, records, and trackers.
• Follow up with teams and branches and collect required updates.
• Help monitor performance KPIs and ongoing projects.
• Assist with suppliers’ quotations and order follow-ups.
• Organize documents, files, meetings, and management information.
• Conduct online research and summarize information clearly.
• Help improve and organize existing processes and workflows.
• Use AI and digital tools to speed up daily work.
• Provide general administrative and operational support to management.

Skills

Organizational skills

Communication

Arabic fluency

English fluency

Attention to detail

Proactive learner

Excel/Sheets

AI familiarity

Time management

Team player

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Google Sheets

AI tools (ChatGPT)

CRM basics

Job description

Main Responsibilities

• Organize and follow up on daily tasks projects and deadlines
• Prepare and maintain reports spreadsheets records and trackers
• Follow up with different teams and branches and collect required updates
• Help monitor performance KPIs and ongoing projects
• Assist with suppliers purchasing quotations and order follow-ups when needed
• Organize documents files meetings and management information
• Conduct online research and summarize information clearly
• Help improve and organize existing processes and workflows
• Use AI and digital tools to make daily work faster and more efficient
• Provide general administrative and operational support to management

What We re Looking For

strong Arabic language is required strong most of our company data reports and internal communication are in Arabic and the role involves regular communication with Arabic-speaking employees Good working knowledge of strong English strong strong Excellent organization and follow-up skills strong Detail-oriented and able to keep information accurate Fast learner who is strong ready and willing to learn new things strong Responsible reliable and takes ownership of assigned tasks Good communication and interpersonal skills Comfortable working with computers and technology Basic knowledge of strong Excel Google Sheets strong Comfortable using or learning strong AI tools such as ChatGPT strong Able to handle several tasks and priorities at the same time Proactive able to identify what needs to be done instead of always waiting for instructions Experience

Experience

Previous experience is NOT required.

We care more for your attitude, organization skills, ability to learn, reliability, and willingness to grow than your previous job titles or years of experience.

This position is suitable for a fresh graduate or someone at the beginning of their career who wants to gain practical experience working closely with management and learning about operations, projects, business development, and international business.