Bilingual Executive Personal Assistant (Arabic & English)

GLOBETRIP; Dubai; Hybrid; AED 167,000 - 312,000; Full time

Job summary

GLOBETRIP is seeking a dynamic Bilingual Executive Personal Assistant to support our executive team in a fast-paced remote or hybrid environment. The role requires fluency in Arabic and English and exceptional organizational skills.

You will manage calendars, coordinate travel, prepare materials, liaise with stakeholders, and safeguard confidential information while contributing to strategic initiatives. This position offers growth via training and mentorship and exposure to leadership projects.

Qualifications

• Fluency in Arabic and English required.
• Excellent organizational skills with ability to manage multiple priorities.
• Strong communication and interpersonal abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the executive's calendar by scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting agendas and materials using MS Office.
• Act as a liaison between the executive and internal/external stakeholders.
• Conduct research and compile reports to support strategic initiatives.
• Assist in project management by tracking deadlines and deliverables.
• Handle confidential information with discretion and professionalism.
• Coordinate events and team-building activities as needed.
• Provide support for personal tasks as required.
• Continuously seek process improvements and propose innovative solutions.

Skills

Bilingual Arabic-English

Executive support

Time management

Interpersonal skills

Discretion

Communication

Multitasking

Tools

Microsoft Office Suite

Project management tools

Job description

Job Description

We are seeking a dynamic and highly organized Bilingual Executive Personal Assistant fluent in both Arabic and English to support our executive team in a fast-paced remote or hybrid environment. This role is pivotal in ensuring seamless operations and effective communication across various stakeholders, enhancing the productivity of our leadership team.

As a vital member of our organization, you will have the opportunity to contribute to strategic initiatives while developing your professional skills in a supportive and growth-oriented workplace. The role involves a variety of tasks requiring exceptional multitasking abilities and a strong understanding of executive priorities.

Our team fosters a culture of collaboration and continuous learning, with opportunities for training and mentorship. Your responsibilities will extend beyond administrative duties to include building relationships and supporting initiatives that contribute to the company's success.

As you grow within the organization, you will have opportunities for career advancement. The skills you acquire and the relationships you build will prepare you for future leadership roles. We believe in investing in our employees' development and providing the support needed to tackle new challenges and excel in your career.

Responsibilities

1. Manage the executive's calendar by scheduling meetings, appointments, and travel arrangements, using tools such as Google Calendar to ensure optimal time management and productivity.
2. Prepare and organize meeting agendas and materials, leveraging Microsoft Office Suite to create professional documents that facilitate effective discussions and decision-making.
3. Act as a liaison between the executive and internal/external stakeholders, ensuring clear and timely information exchange.
4. Conduct research and compile reports on various topics, utilizing analytical skills to present data that supports strategic initiatives and business decisions.
5. Assist in project management by tracking deadlines and deliverables, using project management software to ensure projects are completed on time and within scope.
6. Handle confidential information with discretion and professionalism, maintaining a high level of integrity when managing sensitive data and communications.
7. Coordinate special events and team-building activities that foster a positive work environment, using creativity and organizational skills to enhance team morale.
8. Provide support for personal tasks as required, demonstrating flexibility and a willingness to assist in various capacities to meet the executive's needs.
9. Continuously seek ways to improve processes and workflows, applying critical thinking to identify inefficiencies and propose innovative solutions that drive operational excellence.

Skills & Requirements

• Proficiency in both Arabic and English, enabling effective communication with diverse stakeholders.
• Exceptional organizational skills to manage multiple tasks and priorities efficiently.
• Strong interpersonal abilities to build meaningful relationships and foster collaboration.
• Advanced knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with project management tools to track progress and manage deadlines effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong critical thinking skills to identify areas for improvement and implement effective solutions.
• Excellent communication and multitasking abilities.
• Ability to work effectively in a remote or hybrid environment.