On-Site Document Controller - Infrastructure & Bridges

AECOM Corporation; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance and disability benefits

Paid time off and leave arrangements

Employee assistance programs

Retirement savings arrangements and ES

Flexible work options where applicable

Job summary

AECOM seeks a diligent Document Controller to support its infrastructure and bridge construction project team in Abu Dhabi, UAE. You will manage project documentation, ensure accurate registers, control revisions, and distribute technical information to stakeholders on-site.

You will work with contractors, clients, and engineers to handle drawings, RFIs, submittals, inspection records, and correspondence, ensuring records are organized for project closeout and handover.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Document Control, Engineering, or a related discipline.
• Good understanding of construction project documentation and document control procedures.
• Knowledge of electronic document management and records administration.

Responsibilities

• Project Document Management - Manage and maintain construction project documentation in accordance with established document control procedures.
• Organize engineering drawings, technical specifications, RFIs, method statements, submittals, inspection records, and project correspondence.
• Ensure all incoming and outgoing documents are properly registered, recorded, and tracked.
• Maintain accurate document registers and supporting records for project activities.
• Control document revisions and ensure the latest approved versions are available to relevant project personnel.
• Maintain structured filing systems that allow efficient retrieval of project information.
• Support accurate documentation of infrastructure and bridge construction activities.
• Document Distribution and Tracking - Manage the circulation and distribution of project documentation to authorized stakeholders.
• Track document submissions, approval status, review comments, and outstanding responses.
• Monitor overdue documents and follow up with the responsible parties.
• Maintain records of document transmittals, technical submissions, approvals, and correspondence.
• Coordinate with contractors, clients, engineers, and project teams regarding document submissions and responses.
• Ensure relevant project personnel have access to current approved documentation.
• Support timely communication and information exchange throughout construction activities.
• Technical Documentation Coordination - Maintain records of engineering drawings and technical submissions associated with infrastructure and bridge works.
• Coordinate document control requirements with engineering and construction teams.
• Track RFIs, inspection documentation, and material submissions.
• Maintain accurate records of technical comments, approvals, and document revisions.
• Assist project personnel in locating and retrieving relevant construction documentation.
• Monitor documentation requirements to support ongoing project coordination.
• Electronic Document Management - Use Aconex, SharePoint, EDMS, or similar platforms to manage project records.
• Register, organize, retrieve, and distribute documentation through the applicable document management system.
• Maintain accurate electronic document registers and filing structures.
• Monitor document revisions and approval status within the system.
• Support consistent application of project document control procedures.
• Ensure electronic records remain organized and accessible to authorized users.
• Project Closeout and Handover - Manage document control activities associated with project completion and closeout.
• Organize as-built drawings, operation and maintenance manuals, warranties, and testing records.
• Maintain records of final approvals and other handover documentation.
• Coordinate with relevant project personnel to collect outstanding closeout information.
• Verify that required handover records are properly filed and available for review.
• Support the preparation and organization of final project documentation packages.
• Document Quality and Audit Support - Maintain accurate and complete project documentation in accordance with approved procedures.
• Review document registers and filing records for consistency and completeness.
• Assist with document audits and provide requested supporting information.
• Identify missing records, outstanding submissions, or documentation discrepancies.
• Follow up with relevant stakeholders to resolve document control issues.
• Support compliance with project documentation and record management requirements.

Skills

Document control

Organizational skills

Attention to detail

Communication

Education

Bachelor's degree in Engineering

Diploma in Business Administration

Tools

Aconex

SharePoint

EDMS

Microsoft Office

Job description

AECOM seeks a diligent Document Controller to support its infrastructure and bridge construction project team in Abu Dhabi, UAE. You will manage project documentation, ensure accurate registers, control revisions, and distribute technical information to stakeholders on-site.

You will work with contractors, clients, and engineers to handle drawings, RFIs, submittals, inspection records, and correspondence, ensuring records are organized for project closeout and handover.