On-Site Document Control Coordinator II

AECOM Corporation; Abu Dhabi; On-site; AED 70,000 - 110,000; Full time

Job summary

AECOM is seeking a detail-oriented Document Controller to support our Abu Dhabi projects. You will establish reference document libraries, correlate project records, and manage minutes and project correspondence in a fast-paced site setting.

The role requires supervisory experience, strong document-management skills, and familiarity with UAE regulatory requirements. You will coordinate with project managers, secretaries, and environmental teams while ensuring timely printing, filing, and storage

Qualifications

• Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment.
• Demonstrated supervisory or coordination experience managing documentation teams or processes
• Strong proficiency with document management systems and software
• Excellent organizational and time management skills with the ability to prioritize multiple tasks
• Meticulous attention to detail and commitment to accuracy in record-keeping
• Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements (preferred)
• Proficiency in Aconex.

Responsibilities

• Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.
• Correlating information relating to projects and proposal records.
• Type, copy, distribute and file the project correspondence and meeting minutes.
• Assist in the preparation of the minutes of meetings with the project managers and directors.
• Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).
• Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.
• Prepares transmittals for engineering documents and requisitions.
• Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
• Office administration duties, office furniture, office well-being. maintenance requests, and materials orders, etc
• Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.
• Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.
• Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.
• Assist in arranging for social activities when requested by the Manager Environmental Engineering

Skills

Document control

Supervision

Document management

Organizational skills

Regulatory compliance

Aconex

Tools

Aconex

Job description

AECOM is seeking a detail-oriented Document Controller to support our Abu Dhabi projects. You will establish reference document libraries, correlate project records, and manage minutes and project correspondence in a fast-paced site setting.

The role requires supervisory experience, strong document-management skills, and familiarity with UAE regulatory requirements. You will coordinate with project managers, secretaries, and environmental teams while ensuring timely printing, filing, and storage