On-Site Document Controller – Infra Projects, Abu Dhabi

AECOM Corporation; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Disability benefits

Paid time off

Leaves of absence

Voluntary benefits

Flexible work options

Well-being resources

Employee assistance program

Business travel insurance

Service recognition awards

Retirement savings plan

Employee stock purchase plan

Job summary

AECOM MIDDLE EAST LIMITED ABU DHABI is seeking a Document Controller to manage project documentation for our infrastructure team on-site in Abu Dhabi. The role requires maintaining accurate records, registering and distributing documents, and ensuring all files comply with project procedures.

The successful candidate will handle revisions, maintain registers, and coordinate with contractors, clients, and engineers. Proficiency in Aconex/SharePoint/EDMS and strong MS Office skills are essential.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Document Control, Engineering, or a related discipline.
• Relevant experience as a Document Controller on infrastructure or construction projects.
• Experience with Aconex, SharePoint, EDMS, or similar document management systems.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage project documentation, including drawings, specifications, RFIs, method statements, material submittals, Inspection Requests, technical submissions, and correspondence.
• Register and track all incoming and outgoing documents using the project document management system.
• Maintain document registers and ensure documents are properly filed and easily accessible.
• Control document revisions and ensure the latest approved drawings and documents are available to the project team.
• Distribute documents to the relevant project stakeholders and maintain accurate transmittal records.
• Track document status, approvals, comments, and outstanding submissions.
• Follow up with the Contractor, Client, Engineers, and project team regarding pending documents and overdue responses.
• Maintain records of drawings, technical submissions, approvals, correspondence, and meeting minutes.
• Ensure compliance with project document control procedures and reporting requirements.
• Use document management systems such as Aconex, SharePoint, EDMS, or similar platforms.
• Assist with document audits and maintain accurate project records throughout construction.
• Manage project closeout documentation, including as-built drawings, O&M manuals, warranties, testing records, and handover documents.

Skills

Attention to detail

Communication

Organizational skills

Education

Diploma/Bachelor's in Business Administration/Document Control/Engineering

Tools

Aconex

SharePoint

EDMS

Microsoft Office (Word & Excel)

Job description

AECOM MIDDLE EAST LIMITED ABU DHABI is seeking a Document Controller to manage project documentation for our infrastructure team on-site in Abu Dhabi. The role requires maintaining accurate records, registering and distributing documents, and ensuring all files comply with project procedures.

The successful candidate will handle revisions, maintain registers, and coordinate with contractors, clients, and engineers. Proficiency in Aconex/SharePoint/EDMS and strong MS Office skills are essential.