Document Controller - Marine Infrastructure

AECOM Middle East Ltd; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

AECOM is hiring an experienced Document Controller in Abu Dhabi, UAE to support marine and infrastructure projects. The role focuses on maintaining accurate project records, controlling technical documentation and correspondence, tracking document reviews and approvals, and ensuring current information is available to the project team.

You will coordinate with Contractor, Client, Engineer, and project team while maintaining reliable records of submissions, revisions, and approvals.

Qualifications

• Diploma or Bachelor’s Degree in a relevant discipline.
• Relevant experience as a Document Controller within construction, marine, or infrastructure projects.
• Good understanding of document control procedures and construction documentation.
• Experience using Aconex, SharePoint, EDMS, or comparable document management systems.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• UAE construction or infrastructure experience is preferred.
• Good communication and coordination skills.

Responsibilities

• Manage and maintain project documentation and records in line with established project procedures.
• Control the receipt, registration, distribution, filing, and retrieval of project documents.
• Handle incoming and outgoing correspondence, technical submissions, drawings, RFIs, method statements, material submittals, and inspection documentation.
• Maintain document registers and keep tracking information accurate and current.
• Coordinate document reviews and distribute information to the appropriate project team members.
• Monitor document status, revisions, approvals, and outstanding actions.
• Maintain organized electronic and hard-copy filing systems.
• Ensure the latest approved drawings and documents remain accessible to the project team.
• Prepare and process document transmittals and official project correspondence.
• Maintain records of contractor and project submissions and follow up on overdue documentation.
• Coordinate document control requirements with the Contractor, Client, Engineer, and project stakeholders.
• Support project closeout by compiling and maintaining final records, including as-built drawings, O&M manuals, warranties, test records, and handover documentation.
• Help ensure document control procedures are consistently followed throughout the project.]

Skills

Communication

Coordination

Attention to detail

Education

Diploma or Bachelor’s Degree in a relevant discipline

Tools

Aconex

SharePoint

EDMS

Microsoft Excel

Microsoft Word

Job description

Document Controller - Marine Infrastructure

Job Snapshot Role: Document Controller - Marine Infrastructure Location: Abu Dhabi, UAE Industry: Civil Engineering Function: Filing-Records Management Experience: Relevant document control experience on construction, marine, or infrastructure projects Job Type: Full Time Work Arrangement: On-site Position Overview

AECOM is hiring an experienced Document Controller in Abu Dhabi, UAE to support marine and infrastructure projects. The role focuses on maintaining accurate project records, controlling technical documentation and correspondence, tracking document reviews and approvals, and ensuring current information is available to the project team. The position requires practical document control experience and familiarity with electronic document management systems used in construction and infrastructure environments.

Job Details

Country: UAE

City: Abu Dhabi

Industry: Civil Engineering

Function: Filing-Records Management

Salary: Not disclosed

Gender: No Preference

Candidate Nationality: Not specified

Job Type: Full Time

Work Arrangement: On-site

Your Role

As Document Controller, you will manage the flow, registration, distribution, tracking, and storage of project documentation throughout the project lifecycle. You will coordinate closely with the Contractor, Client, Engineer, and wider project team while maintaining reliable records of submissions, revisions, approvals, correspondence, and outstanding actions.

Responsibilities

• Manage and maintain project documentation and records in line with established project procedures.
• Control the receipt, registration, distribution, filing, and retrieval of project documents.
• Handle incoming and outgoing correspondence, technical submissions, drawings, RFIs, method statements, material submittals, and inspection documentation.
• Maintain document registers and keep tracking information accurate and current.
• Coordinate document reviews and distribute information to the appropriate project team members.
• Monitor document status, revisions, approvals, and outstanding actions.
• Maintain organized electronic and hard-copy filing systems.
• Ensure the latest approved drawings and documents remain accessible to the project team.
• Prepare and process document transmittals and official project correspondence.
• Maintain records of contractor and project submissions and follow up on overdue documentation.
• Coordinate document control requirements with the Contractor, Client, Engineer, and project stakeholders.
• Support project closeout by compiling and maintaining final records, including as-built drawings, O&M manuals, warranties, test records, and handover documentation.
• Help ensure document control procedures are consistently followed throughout the project.

Requirements

• Diploma or Bachelor 's Degree in a relevant discipline.
• Relevant experience as a Document Controller within construction, marine, or infrastructure projects.
• Good understanding of document control procedures and construction documentation.
• Experience using Aconex, SharePoint, EDMS, or comparable document management systems.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Strong attention to detail and effective document tracking skills.
• UAE construction or infrastructure experience is preferred.
• Good communication and coordination skills.

Document Control Systems and Skills

The position requires practical capability in project document registers, technical submissions, document revisions, approval tracking, transmittals, correspondence management, electronic filing, hard-copy records, and project closeout documentation. Relevant systems and applications include Aconex, SharePoint, EDMS, Microsoft Excel, and Microsoft Word.

Project Closeout

The Document Controller will contribute to an orderly project handover by maintaining and compiling final project records. This includes coordinating as-built drawings, operation and maintenance manuals, warranties, testing records, and other handover documentation required at closeout.

Additional Information

Newly hired AECOM employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. The requirement forms part of the company 's approach to maintaining a secure and trustworthy recruitment process.

Why Join AECOM

The role provides an opportunity to contribute to marine and infrastructure work while collaborating with engineering, construction, client, and contractor teams. AECOM supports employee development through training and development programs and provides access to a global network of technical and project professionals. Benefits vary according to employment status and may include the programs and benefits specified by AECOM for eligible employees.

About AECOM

AECOM is a global infrastructure consulting firm serving clients across water, environment, energy, transportation, and buildings. Its services span advisory, planning, design, engineering, program management, and construction management. AECOM reported revenue of $16.1 billion for fiscal year 2025 and operates with a global team of more than 50,000 professionals.