Document Controller - Infrastructure and Bridges

AECOM Corporation; Abu Dhabi; Presencial; AED 60.000 - 120.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision insurance

Life insurance and disability benefits

Paid time off and leave arrangements

Employee assistance programs

Retirement savings arrangements and ES

Flexible work options where applicable

Descripción de la vacante

AECOM seeks a diligent Document Controller to support its infrastructure and bridge construction project team in Abu Dhabi, UAE. You will manage project documentation, ensure accurate registers, control revisions, and distribute technical information to stakeholders on-site.

You will work with contractors, clients, and engineers to handle drawings, RFIs, submittals, inspection records, and correspondence, ensuring records are organized for project closeout and handover.

Formación

• Diploma or Bachelor’s degree in Business Administration, Document Control, Engineering, or a related discipline.
• Good understanding of construction project documentation and document control procedures.
• Knowledge of electronic document management and records administration.

Responsabilidades

• Project Document Management - Manage and maintain construction project documentation in accordance with established document control procedures.
• Organize engineering drawings, technical specifications, RFIs, method statements, submittals, inspection records, and project correspondence.
• Ensure all incoming and outgoing documents are properly registered, recorded, and tracked.
• Maintain accurate document registers and supporting records for project activities.
• Control document revisions and ensure the latest approved versions are available to relevant project personnel.
• Maintain structured filing systems that allow efficient retrieval of project information.
• Support accurate documentation of infrastructure and bridge construction activities.
• Document Distribution and Tracking - Manage the circulation and distribution of project documentation to authorized stakeholders.
• Track document submissions, approval status, review comments, and outstanding responses.
• Monitor overdue documents and follow up with the responsible parties.
• Maintain records of document transmittals, technical submissions, approvals, and correspondence.
• Coordinate with contractors, clients, engineers, and project teams regarding document submissions and responses.
• Ensure relevant project personnel have access to current approved documentation.
• Support timely communication and information exchange throughout construction activities.
• Technical Documentation Coordination - Maintain records of engineering drawings and technical submissions associated with infrastructure and bridge works.
• Coordinate document control requirements with engineering and construction teams.
• Track RFIs, inspection documentation, and material submissions.
• Maintain accurate records of technical comments, approvals, and document revisions.
• Assist project personnel in locating and retrieving relevant construction documentation.
• Monitor documentation requirements to support ongoing project coordination.
• Electronic Document Management - Use Aconex, SharePoint, EDMS, or similar platforms to manage project records.
• Register, organize, retrieve, and distribute documentation through the applicable document management system.
• Maintain accurate electronic document registers and filing structures.
• Monitor document revisions and approval status within the system.
• Support consistent application of project document control procedures.
• Ensure electronic records remain organized and accessible to authorized users.
• Project Closeout and Handover - Manage document control activities associated with project completion and closeout.
• Organize as-built drawings, operation and maintenance manuals, warranties, and testing records.
• Maintain records of final approvals and other handover documentation.
• Coordinate with relevant project personnel to collect outstanding closeout information.
• Verify that required handover records are properly filed and available for review.
• Support the preparation and organization of final project documentation packages.
• Document Quality and Audit Support - Maintain accurate and complete project documentation in accordance with approved procedures.
• Review document registers and filing records for consistency and completeness.
• Assist with document audits and provide requested supporting information.
• Identify missing records, outstanding submissions, or documentation discrepancies.
• Follow up with relevant stakeholders to resolve document control issues.
• Support compliance with project documentation and record management requirements.

Conocimientos

Document control

Organizational skills

Attention to detail

Communication

Educación

Bachelor's degree in Engineering

Diploma in Business Administration

Herramientas

Aconex

SharePoint

EDMS

Microsoft Office

Descripción del empleo

Document Controller - Infrastructure and Bridges Job Snapshot - Role: Document Controller - Location: Abu Dhabi, United Arab Emirates - Industry: Civil Engineering - Function: Filing-Records Management - Experience: Relevant infrastructure, bridge, or construction project experience; minimum years not specified - Job Type: Full Time - Work Arrangement: On-site

Position Overview AECOM is seeking a Document Controller to support its infrastructure and bridge construction project team in Abu Dhabi, United Arab Emirates. The successful candidate will be responsible for managing project documentation, maintaining accurate document registers, controlling revisions, and ensuring the timely distribution of technical information to relevant stakeholders.

The position involves working closely with contractors, clients, engineers, and project teams to manage engineering drawings, specifications, Requests for Information (RFIs), material submittals, inspection records, correspondence, and other construction documentation. The role also includes monitoring document approvals, following up on outstanding submissions, and maintaining complete records for project closeout and handover. Candidates should have relevant document control experience on major infrastructure, bridge, or construction projects, together with practical knowledge of electronic document management systems such as Aconex, SharePoint, or similar platforms.

Job Details

• Country: United Arab Emirates
• City: Abu Dhabi
• Industry: Civil Engineering
• Function: Filing-Records Management
• Salary: Not disclosed
• Gender: No Preference
• Candidate Nationality: Not specified
• Job Type: Full Time
• Work Arrangement: On-site

Key Responsibilities

• Project Document Management - Manage and maintain construction project documentation in accordance with established document control procedures.
• Organize engineering drawings, technical specifications, RFIs, method statements, material submittals, Inspection Requests, and project correspondence.
• Ensure all incoming and outgoing documents are properly registered, recorded, and tracked.
• Maintain accurate document registers and supporting records for project activities.
• Control document revisions and ensure the latest approved versions are available to relevant project personnel.
• Maintain structured filing systems that allow efficient retrieval of project information.
• Support accurate documentation of infrastructure and bridge construction activities.
• Document Distribution and Tracking - Manage the circulation and distribution of project documentation to authorized stakeholders.
• Track document submissions, approval status, review comments, and outstanding responses.
• Monitor overdue documents and follow up with the responsible parties.
• Maintain records of document transmittals, technical submissions, approvals, and correspondence.
• Coordinate with contractors, clients, engineers, and project teams regarding document submissions and responses.
• Ensure relevant project personnel have access to current approved documentation.
• Support timely communication and information exchange throughout construction activities.
• Technical Documentation Coordination - Maintain records of engineering drawings and technical submissions associated with infrastructure and bridge works.
• Coordinate document control requirements with engineering and construction teams.
• Track Requests for Information, inspection documentation, and material submissions.
• Maintain accurate records of technical comments, approvals, and document revisions.
• Assist project personnel in locating and retrieving relevant construction documentation.
• Monitor documentation requirements to support ongoing project coordination.
• Electronic Document Management - Use Aconex, SharePoint, Electronic Document Management Systems (EDMS), or similar platforms to manage project records.
• Register, organize, retrieve, and distribute documentation through the applicable document management system.
• Maintain accurate electronic document registers and filing structures.
• Monitor document revisions and approval status within the system.
• Support consistent application of project document control procedures.
• Ensure electronic records remain organized and accessible to authorized users.
• Project Closeout and Handover - Manage document control activities associated with project completion and closeout.
• Organize as-built drawings, operation and maintenance manuals, warranties, and testing records.
• Maintain records of final approvals and other handover documentation.
• Coordinate with relevant project personnel to collect outstanding closeout information.
• Verify that required handover records are properly filed and available for review.
• Support the preparation and organization of final project documentation packages.
• Document Quality and Audit Support - Maintain accurate and complete project documentation in accordance with approved procedures.
• Review document registers and filing records for consistency and completeness.
• Assist with document audits and provide requested supporting information.
• Identify missing records, outstanding submissions, or documentation discrepancies.
• Follow up with relevant stakeholders to resolve document control issues.
• Support compliance with project documentation and record management requirements.

Qualifications and Education

• Diploma or Bachelor 's degree in Business Administration, Document Control, Engineering, or a related discipline.
• Good understanding of construction project documentation and document control procedures.
• Knowledge of electronic document management and records administration.

Required Experience

• Relevant experience as a Document Controller on major infrastructure, bridge, or construction projects.
• Experience managing engineering drawings, technical submissions, correspondence, and document registers.
• Practical knowledge of document control procedures and construction project documentation.
• Experience using Aconex, SharePoint, EDMS, or comparable document management systems.
• Familiarity with document revision control, approval tracking, and project filing requirements.
• UAE experience on major infrastructure projects is preferred.

Skills and Competencies

• Good knowledge of Microsoft Office, particularly Excel and Word.
• Strong organizational and document management skills.
• Ability to manage multiple submissions, records, and deadlines effectively.
• Clear written and verbal communication skills.
• Attention to detail when registering, tracking, and filing project documentation.
• Ability to coordinate with contractors, clients, engineers, and multidisciplinary project teams.
• Competence in maintaining accurate document registers and revision records.
• Ability to follow up on outstanding submissions and approval requirements.
• Familiarity with construction project closeout and handover documentation.
• A systematic approach to document accuracy, accessibility, and compliance.

Recruitment and Onboarding

AECOM is committed to maintaining a secure and trustworthy recruitment process and takes fraudulent hiring activity seriously. All newly hired employees are required to attend an in-person Day 1 onboarding session at an AECOM office location as a condition of employment.

Employee Benefits and Development

• Medical, dental, and vision insurance.
• Life insurance, accidental death and dismemberment coverage, and disability benefits.
• Paid time off and applicable leave arrangements.
• Employee assistance programs and well-being resources.
• Business travel insurance and service recognition awards.
• Retirement savings arrangements and employee stock purchase plan participation.
• Voluntary benefits and other employee programs.
• Flexible work options where applicable.

Job Reference

Job Reference: J10161287 Business Line: Transportation Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Administration

About AECOM

AECOM is a global infrastructure consulting firm committed to delivering a better world through planning, design, engineering, advisory, program management, and construction management services. The company works with public- and private-sector clients across transportation, buildings, water, energy, and environmental infrastructure. Its multidisciplinary teams develop innovative, sustainable, and resilient solutions throughout the project lifecycle. AECOM brings together more than 50,000 professionals worldwide, including engineers, planners, designers, scientists, digital innovators, construction managers, and other specialists. As a Fortune 500 company, AECOM reported revenue of $16.1 billion in fiscal year 2025. AECOM supports professional growth through training, collaboration, and development opportunities.

The company is an Equal Opportunity Employer and handles applicant information confidentially in accordance with its equal employment opportunity guidelines.