Dubai Infrastructure Project Document Controller

AECOM Middle East Ltd; Dubai; On-site; AED 111,600 - 178,560; Full time

Job summary

AECOM is seeking a skilled Document Controller for infrastructure projects in Dubai. You will manage project documentation, including drawings, RFIs, submittals, and correspondence, ensuring accuracy, security, and traceability through the Document Management System.

Work closely with engineers, contractors, clients, and authorities to ensure timely submissions, strict revision control, and compliant workflows. This role requires a proactive, detail‑oriented professional with UAE experience.

Qualifications

• Diploma or bachelor’s degree in Engineering, Business Administration, Information Management, or related field.
• Minimum 5‑12 years of professional document control experience.
• At least 3 years of UAE work experience mandatory.
• Experience on infrastructure, transportation, or major construction projects preferred.
• Proficiency with Aconex, EDMS, SharePoint, or comparable platforms.
• Strong knowledge of document registration, numbering, revision control, transmittals, and approvals.
• Excellent attention to detail and confidentiality.

Responsibilities

• Maintain and update the Document Management System (Aconex, EDMS, SharePoint).
• Register incoming/outgoing drawings, reports, RFIs, and submittals.
• Assign document numbers per project coding procedures.
• Distribute controlled documents to recipients within response deadlines.
• Track submissions, reviews, approvals, and final acceptance.
• Ensure revision control and prevent superseded documents.
• Prepare formal transmittals between consultants, contractors, client reps, and RTA.
• Monitor workflows and follow up on delays and overdue approvals.
• Archive approved records per retention requirements.
• Generate weekly/monthly status reports.

Skills

Document control

Aconex

EDMS

SharePoint

Document management

Document registration

Transmittals

RTA documentation

Audit readiness

Access control

Information security

Weekly reporting

Monthly reporting

Education

Diploma or Bachelor’s degree in Engineering, Business Admin, Information Management

Tools

AutoCAD

Job description

AECOM is seeking a skilled Document Controller for infrastructure projects in Dubai. You will manage project documentation, including drawings, RFIs, submittals, and correspondence, ensuring accuracy, security, and traceability through the Document Management System.

Work closely with engineers, contractors, clients, and authorities to ensure timely submissions, strict revision control, and compliant workflows. This role requires a proactive, detail‑oriented professional with UAE experience.