On-site Document Controller - Abu Dhabi

AECOM Middle East Ltd; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

medical

dental

vision

life and disability benefits

paid time off

leaves of absence

voluntary benefits

flexible work options

well-being resources

an employee assistance program

business travel insurance

service recognition awards

retirement savings

an employee stock purchase plan

Job summary

AECOM is seeking a meticulous Document Controller to support project information management operations in Abu Dhabi, UAE. The role oversees the lifecycle of project documents across physical and digital environments, ensuring accuracy, security, and ready access for project teams and external stakeholders.

Reporting to the project team, you will manage versions, templates, and filing systems while safeguarding confidential information.

Qualifications

• Proven experience as a Document Controller or in a similar document management position.
• Excellent written and verbal communication skills with strong interpersonal abilities.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Advanced proficiency in SharePoint.
• Hands-on experience with document management software and Common Data Environments.
• Strong knowledge of Information Management Systems and their applications.
• Exceptional attention to detail and ability to identify and correct documentation errors.

Responsibilities

• Set up, scan, copy, organize, and store project documentation in physical and digital formats.
• Create and maintain document templates to standardize processes and improve information management efficiency.
• Manage documentation requests and securely distribute project information to authorized team members.
• Maintain structured filing systems and ensure records are stored according to established protocols.
• Control document versions so current information remains accessible while superseded versions are appropriately archived.
• Review records for accuracy and make necessary edits and updates to maintain current documentation.
• Ensure documentation complies with applicable regulatory requirements, industry standards, and organizational policies.
• Liaise with project teams at different organizational levels and with external stakeholders to support effective information distribution.
• Protect sensitive and proprietary information and maintain strict confidentiality.
• Prepare regular and ad-hoc reports covering documentation status and relevant metrics.
• Train and support team members in document management systems, processes, and good practices.
• Analyze document management issues and implement practical solutions to improve workflows and efficiency.

Skills

Document control

SharePoint

Document management

Microsoft Office

Version control

Attention to detail

Communication

Training

Tools

Common Data Environments

Document management software

SharePoint

Job description

AECOM is seeking a meticulous Document Controller to support project information management operations in Abu Dhabi, UAE. The role oversees the lifecycle of project documents across physical and digital environments, ensuring accuracy, security, and ready access for project teams and external stakeholders.

Reporting to the project team, you will manage versions, templates, and filing systems while safeguarding confidential information.