Office Manager

ADIB; Abu Dhabi; On-site; AED 300,000 - 540,000; Full time

Job summary

ADIB seeks an experienced Executive Assistant to support the Group CFO. The role involves coordinating complex schedules, travel logistics, and board communications, while handling sensitive financial materials with discretion.

You will manage emails and meetings, prepare bilingual memos, and oversee office systems across the CFO suite, ensuring smooth operations in a demanding financial environment.

Qualifications

• Bachelor's degree or equivalent in business/finance/related field.

Responsibilities

• Coordinate complex schedules, board presentations and international travel logistics.
• Manage emails, calls and mail, prioritizing critical financial and strategic matters.
• Prepare bilingual correspondence, financial memos, meeting minutes and board resolutions.
• Oversee daily administrative workflows and office systems for the Group CFO's suite.
• Implement digital and physical filing systems for contracts and financial reports.

Skills

Executive support

C-suite support

Bilingual fluency

Project management

MS Office

SAP

Oracle ERP

Education

Bachelor's degree in business administration/finance/accounting

Tools

SAP

Oracle ERP

MS Office

Job description

Responsibilities

• Coordinate complex schedules, board presentations and international travel logistics
• Manage emails, calls and mail, prioritizing critical financial and strategic matters
• Prepare bilingual correspondence, financial memos, meeting minutes and board resolutions
• Oversee daily administrative workflows and office systems for the Group CFO's suite
• Implement digital and physical filing systems for contracts and financial reports
• Organize group-level finance meetings, bank dinners and auditor workshops
• Monitor and manage the executive office budget and administrative expenses

Requirements

• Bachelor's degree in business administration, finance, accounting or related field
• Minimum 10 years executive administrative experience, 5 supporting a CFO or C-suite
• Complete professional fluency in Arabic and English, written and spoken
• Advanced MS Office skills and familiarity with SAP or Oracle ERP systems
• Strong organizational agility, project management and analytical thinking

About the Company

• Abu Dhabi Islamic Bank is a financial institution headquartered in Abu Dhabi.