Office Manager

ADIB - Abu Dhabi Islamic Bank; Abu Dhabi; On-site; AED 180,000 - 360,000; Full time

Job summary

ADIB - Abu Dhabi Islamic Bank is seeking an Office Manager to provide high-level administrative and operational support to the Group CFO in Abu Dhabi. The role oversees calendar coordination, travel logistics, and confidential communications for executive leadership, while maintaining robust office systems and budgeting for the executive suite.

The successful candidate will have a bachelor’s degree in a related field, 10+ years of executive admin experience (5+ with a CFO or C-suite), and

Qualifications

• Bachelor’s degree in business administration, finance, accounting or related field.
• 10+ years executive administrative experience, with 5+ years supporting a CFO/Finance Director or C-suite.
• Fluent in Arabic and English, written and spoken.
• Proficient in MS Office and ERP systems (SAP, Oracle).

Responsibilities

• Provide high-level administrative support to the Group CFO, including calendars, meetings, and travel.
• Draft bilingual (Arabic/English) correspondence, memos, minutes, and board resolutions.
• Maintain confidentiality of sensitive corporate, financial, and strategic data.
• Oversee office operations, filing systems, and executive suite workflows, including events and budget control.

Skills

Arabic-English fluency

MS Office proficiency

ERP systems (SAP, Oracle)

Organizational agility

Project management

Analytical thinking

Emotional intelligence

Education

Bachelor’s degree in business administration, Finance, Accounting, or related field

10+ years executive administrative experience with CFO/Finance Director/C-suite

Tools

SAP

Oracle

Job description

Job Description:

Role : Office Manager

Location : Abu Dhabi

Role Purpose

The Executive Secretary cum Office Manager provides high-level administrative, analytical, and operational support to the Group CFO. This role manages the Group CFO’s office daily operations, coordinates complex financial reporting schedules, and acts as the primary bilingual liaison for internal and external stakeholders.

Key Accountabilities of the role

Executive & Administrative Support

• Manage calendars: Coordinate complex schedules, high-level meetings, board presentations, and international travel logistics.
• Filter communications: Manage emails, phone calls, and mail, prioritizing critical financial and strategic matters.
• Draft documentation: Prepare bilingual (Arabic/English) correspondence, financial memos, meeting minutes, and board resolutions.
• Maintain confidentiality: Handle highly sensitive corporate, financial, and strategic data with complete discretion.

Office Management & Operations

• Supervise operations: Oversee daily administrative workflows and office systems for the Group CFOs executive suite.
• Manage records: Implement digital and physical filing systems for contracts, financial reports, and other data.
• Coordinate events: Organize group-level finance meetings, bank relationship dinners, and annual auditor workshops.
• Budget control: Monitor and manage the executive office budget, and administrative expenses.

Specialist Skills / Technical Knowledge Required for this role:

• Bachelor’s degree in business administration, Finance, Accounting, or a related field.
• Minimum 10 years of executive administrative experience, with at least 5 years supporting a CFO, Finance Director, or C-suite executive in a large conglomerate or multinational group.
• Complete professional fluency (written and spoken) in both Arabic and English.
• Advanced proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with ERP systems (SAP, Oracle)
• Strong organizational agility, project management skills, analytical thinking, and high emotional
• intelligence.