Office Manager

Abu Dhabi Islamic Bank; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Abu Dhabi Islamic Bank seeks an experienced Office Manager to support the Group CFO with high-level administrative, analytical, and operational tasks in Abu Dhabi. You will manage complex schedules, prepare board materials, and ensure seamless executive operations.

The role requires a degree in a related field, 10+ years of executive admin experience (5+ with CFO or C-suite), fluent Arabic and English, and strong MS Office/ERP familiarity. This is a high-trust, multinational environment.

Qualifications

• Bachelor’s degree in business administration, Finance, Accounting, or a related field.
• 10+ years of executive administrative experience, with at least 5 years supporting a CFO, Finance Director, or C-suite executive in a large conglomerate or multinational group.
• Complete fluency in both Arabic and English (written and spoken).
• Advanced proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with ERP systems (SAP, Oracle).
• Strong organizational agility, project management skills, analytical thinking, and high emotional intelligence.

Responsibilities

• Manage calendars: Coordinate complex schedules, high-level meetings, board presentations, and international travel logistics.
• Filter communications: Manage emails, phone calls, and mail, prioritizing critical financial and strategic matters.
• Draft bilingual (Arabic/English) correspondence, financial memos, meeting minutes, and board resolutions.
• Maintain confidentiality: Handle highly sensitive corporate, financial, and strategic data with complete discretion.
• Oversee daily administrative workflows for the CFO's executive suite.
• Coordinate events: finance meetings, bank relationship dinners, and annual auditor workshops.
• Monitor and manage the executive office budget and administrative expenses.

Skills

Calendar management

Bilingual: Arabic/English

Confidentiality

Organizational agility

Project management

Analytical thinking

Emotional intelligence

Education

Bachelor’s degree in business administration, Finance, Accounting, or related field

Tools

MS Office

ERP (SAP, Oracle)

Job description

Job description

Role : Office Manager

Location : Abu Dhabi

Role Purpose:
The Executive Secretary cum Office Manager provides high-level administrative, analytical, and operational support to the Group CFO. This role manages the Group CFO’s office daily operations, coordinates complex financial reporting schedules, and acts as the primary bilingual liaison for internal and external stakeholders.

Executive & Administrative Support

• Manage calendars: Coordinate complex schedules, high-level meetings, board presentations, and international travel logistics.
• Filter communications: Manage emails, phone calls, and mail, prioritizing critical financial and strategic matters.
• Draft documentation: Prepare bilingual (Arabic/English) correspondence, financial memos, meeting minutes, and board resolutions.
• Maintain confidentiality: Handle highly sensitive corporate, financial, and strategic data with complete discretion.

Office Management & Operations

• Supervise operations: Oversee daily administrative workflows and office systems for the Group CFO's executive suite.
• Manage records: Implement digital and physical filing systems for contracts, financial reports, and other data.
• Coordinate events: Organize group-level finance meetings, bank relationship dinners, and annual auditor workshops.
• Budget control: Monitor and manage the executive office budget, and administrative expenses.

Specialist Skills / Technical Knowledge Required for this role:

• Bachelor’s degree in business administration, Finance, Accounting, or a related field.
• Minimum 10 years of executive administrative experience, with at least 5 years supporting a CFO, Finance Director, or C-suite executive in a large conglomerate or multinational group.
• Complete professional fluency (written and spoken) in both Arabic and English.
• Advanced proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with ERP systems (SAP, Oracle).
• Strong organizational agility, project management skills, analytical thinking, and high emotional intelligence.