Office Administrator/Personal Assistant

V S Sourcing Textiles DWC LLC; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

V S Sourcing Textiles DWC LLC is seeking an Office Administrator to support the UAE office's daily operations. The role involves managing attendance records, supporting finance, and providing administrative assistance to senior management.

The ideal candidate should have 2-5 years of relevant experience, proficiency in MS Office, strong communication skills, and the ability to handle confidential information professionally.

Qualifications

• 2–5 years of experience in Administration, Reception, or Office Coordination roles.
• Ability to handle confidential information with professionalism.
• Experience in travel coordination and employee records management.

Responsibilities

• Manage employee attendance records and prepare monthly reports.
• Oversee office administration activities, including procurement.
• Provide comprehensive support to senior management, including calendar management.

Skills

Strong written and verbal English skills

Proficient in MS Office (Excel, Word, Outlook)

Strong communication skills

Organisational skills

Multitasking skills

Job description

Vogue Sourcing is a global sourcing and supply chain partner specialising in the design, development and delivery of fashion for leading retail clients. With operations spanning the United Kingdom, United Arab Emirates, India, China, Turkey, Morocco and Bangladesh, we are a fast-paced business operating across multiple international markets.

The Role

As Vogue Sourcing continues to expand, we are looking for an Office Administrator. In this role, you will support the day-to-day running of the UAE office, managing administrative activities, coordinating diaries and supporting the finance team to ensure smooth and efficient operations.

Admin and Office Responsibilities

• Manage employee attendance records and prepare monthly attendance reports for payroll processing.
• Maintain records related to company assets, including travel insurance and company policies.
• Support the preparation of reports and presentations by gathering data, formatting documents, and ensuring accuracy in information.
• Oversee office administration activities, including procurement and inventory management of office supplies, pantry items, stationery, and printed materials.
• Support HR, Finance, Sales, and Management teams with administrative coordination and documentation requirements.

Personal Assistant Responsibilities

• Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and correspondence handling.
• Organise and maintain documents, records, and files, including operational, compliance, and regulatory documentation.
• Arrange and coordinate meetings, conferences, and appointments, ensuring optimal use of executive time.
• Coordinate travel arrangements, including hotel bookings, flight reservations, transportation, and visa-related support when required
• Assist in scheduling appointments and meetings, coordinating with multiple stakeholders to ensure optimal timing and venue arrangements.

Skills

Desired candidate profile

1. 2–5 years of experience in Administration, Reception, or Office Coordination roles.
2. Strong written and verbal English skills
3. Proficiency in MS Office (Excel, Word, Outlook).
4. Strong communication, organizational, and multitasking skills.
5. Ability to handle confidential information with professionalism.
6. Experience in travel coordination, employee records management, and office administration will be an advantage.