Administrative Manager

Boundless; Dubai; On-site; AED 279,000 - 469,000; Full time

Job summary

Boundless is seeking an experienced Administration Manager to lead the administrative operations for its Dubai headquarters. You will oversee office facilities, vendor management, travel logistics, and policy development in a fast-paced, corporate setting.

The ideal candidate has 7–10 years of administration experience, strong budgeting and stakeholder management skills, and a proven ability to manage multiple priorities in a large organization. UAE experience is preferred.

Qualifications

• Bachelor’s degree in Business Administration, Management, Hospitality, Facilities Management, or a related discipline.
• 7–10 years of administration, office management, corporate services, facilities, or related functions.
• At least 3 years in a managerial or supervisory capacity within a professional corporate environment.
• Experience managing office facilities, vendors, contracts, and administrative teams.

Responsibilities

• Oversee day-to-day administrative operations of the office, ensuring a professional and efficient environment.
• Manage office facilities, maintenance, utilities, supplies, access, parking, and workplace requirements.
• Supervise reception, office administration, drivers, and administrative staff.
• Oversee relationships with external vendors and service providers, including contracts and renewals.
• Coordinate business travel, accommodation, transportation, and meetings.
• Develop, implement, and maintain administration policies, records, and internal controls.
• Manage office leases, maintenance agreements, insurance documentation, and service contracts.
• Coordinate office moves, seating arrangements, and workspace planning.
• Ensure meeting rooms and common areas are maintained to a high standard.
• Support onboarding and offboarding from an administrative perspective (workstations, access cards, equipment).
• Maintain accurate records of assets, keys, access cards, parking allocations, and inventories.
• Monitor administrative expenditure, prepare budgets, review invoices, and identify cost-optimization opportunities.
• Support senior management with corporate administration and logistics as needed.
• Ensure compliance with policies, health and safety, and local requirements.
• Handle sensitive information with confidentiality and professionalism.

Skills

Leadership

Stakeholder management

Budgeting

Vendor negotiation

Organizational skills

Communication

MS Office

Project coordination

Education

Bachelor's degree in Business Administration/Management or related

Tools

Microsoft Office

Job description

Our client, a leading global financial services group with an established presence across major international markets, operates across online trading, financial technology, digital assets, and multi-asset financial services. With a large international workforce and operations spanning multiple jurisdictions, the organization is looking for an experienced Administration Manager to oversee corporate administration and ensure the smooth day-to-day running of its Dubai headquarters.

Role Overvie

wWe are looking for a highly organized and experienced Administration Manager to lead the administrative operations of a fast-paced corporate office

.The role will be responsible for office administration, facilities coordination, vendor management, corporate services, travel and accommodation arrangements, administrative policies, documentation, and the supervision of administrative support staff

.The ideal candidate will be hands-on, highly structured, service-oriented, and experienced in managing administrative operations within a large, professional organization

.Responsibiliti

• esOversee the day-to-day administrative operations of the office, ensuring a professional, efficient, and well-organized working environmen
• t.Manage office facilities, maintenance, utilities, office supplies, access arrangements, parking, and other workplace requirement
• s.Supervise reception, office administration, drivers, office assistants, and other administrative support personne
• l.Manage relationships with external vendors and service providers, including contracts, quotations, service levels, renewals, and cost contro
• l.Coordinate business travel, accommodation, transportation, meeting arrangements, and other corporate logistics when require
• d.Develop, implement, and maintain administration policies, procedures, records, and internal control
• s.Manage office leases, maintenance agreements, insurance documentation, service contracts, and other administration-related record
• s.Coordinate office moves, renovations, seating arrangements, workspace planning, and new office requirement
• s.Ensure meeting rooms, common areas, reception, and executive areas are maintained to a high professional standar
• d.Support the onboarding and offboarding process from an administrative perspective, including workstations, access cards, equipment coordination, and office orientatio
• n.Maintain accurate records of company assets, office equipment, keys, access cards, parking allocations, and other administrative inventorie
• s.Monitor administrative expenditure, prepare budgets, review invoices, and identify opportunities for cost optimizatio
• n.Support senior management and executive offices with corporate administration and logistical requirements where necessar
• y.Ensure administrative operations comply with company policies, health and safety requirements, building regulations, and applicable local requirement
• s.Handle sensitive company information and executive requests with a high level of confidentiality and professionalis

m.Requireme

• ntsBachelor's degree in Business Administration, Management, Hospitality, Facilities Management, or a related discipli
• ne.Minimum 7-10 years of experience in administration, office management, corporate services, facilities, or a related functi
• on.At least 3 years of experience in a managerial or supervisory capacity within a professional corporate environme
• nt.Strong experience managing office facilities, vendors, contracts, administrative teams, and corporate servic
• es.Proven ability to manage multiple priorities across a large and fast-paced office environme
• nt.Strong budgeting, vendor negotiation, cost-control, and administrative planning capabiliti
• es.Excellent organizational skills with strong attention to detail and follow-throu
• gh.Strong interpersonal and stakeholder-management skills, including confidence working with senior executiv
• es.Excellent written and verbal communication skills in Engli
• sh.Strong proficiency in Microsoft Office and corporate administrative syste
• ms.High level of discretion, professionalism, accountability, and confidentiali
• ty.UAE experience within a large corporate, financial services, fintech, technology, professional services, or similarly fast-paced organization is preferr