Office Administrator

A Leading Company In UAE; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading firm in the UAE seeks an organized Administrative Assistant to manage documentation and support management activities. The ideal candidate will excel in a fast-paced environment, possess strong communication skills, and have experience in administrative roles. Responsibilities include maintaining client folders, assisting with due diligence checks, and supporting general office operations. Proficiency in MS Excel and fluency in English are required.

Qualifications

• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Previous experience in administrative roles preferred.

Responsibilities

• Maintain and update company and client documentation.
• Assist with follow-ups with government entities.
• Provide secretarial and administrative support to management.
• Monitor office supplies and coordinate purchases.

Skills

Organizational skills

Attention to detail

Communication skills

Ability to handle confidential information

Fluency in English

Tools

MS Excel

Job description

Key Responsibilities

• Compliance & Document Coordination
  • Maintain and update company and client documentation.
  • Monitor renewal deadlines for internal and client-related procedures.
  • Organize and store KYC documentation and physical files.
  • Assist with due diligence checks and other compliance-related tasks.
• Client, Office & Accounting Support
  • Maintain client folders, filing systems, and project documentation.
  • Assist with follow-ups with government entities.
  • Coordinate basic accounting-related administration.
  • Help maintain activity trackers and assist with issuing invoices for recurring clients.
  • Support general corporate services for clients as required.
  • Welcome visitors and serve as the first point of contact.
  • Handle incoming calls and direct inquiries appropriately.
• Operational & Digital Support
  • Support selected digital or marketing-related tasks.
  • Contribute to overall office organization and workflow management.
  • Assist with project management tools and internal coordination platforms.
  • Monitor office supplies and coordinate purchases.
• Administrative Assistance to Management
  • Provide secretarial and administrative support to management.
  • Assist with scheduling, travel arrangements, and daily coordination tasks.

Key Qualifications

• Strong organizational skills with the ability to prioritize and work independently.
• High attention to detail and accuracy.
• Professional, confident, and collaborative attitude.
• Comfortable working in a dynamic, fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Previous experience in administrative or secretarial roles is an advantage.
• Proficient in MS Excel.
• Fluency in English.