Human Resources Assistant

City University Ajman; Ajman Emirate; On-site; AED 60,000 - 90,000; Full time

Job summary

City University Ajman is seeking a detail-oriented HR Assistant to support day-to-day HR operations, including recruitment, records management, documentation, contract coordination, and HR administration.

The ideal candidate should have a good understanding of UAE Labour Law, HR policies, and employee relations, with strong organizational and communication skills in English and Arabic. Proficiency in MS Office and handling confidential information is required.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2–4 years of HR or administrative experience.
• Mandatory proficiency in English and Arabic (written and spoken).
• Knowledge of UAE Labour Law and HR policies and procedures.

Responsibilities

• Maintain and update employee records and HR databases.
• Prepare and coordinate employment contracts, offers, and other HR documents.
• Assist onboarding, joining formalities, and offboarding processes.
• Implement HR policies in line with UAE Labour Law.
• Support recruitment activities including CV screening and interview scheduling.
• Handle employee queries and day-to-day HR coordination.
• Maintain filing systems, track documentation, and follow up on requirements.
• Provide admin support for attendance, leave records, and HR reviews.
• Ensure confidentiality, accuracy, and timely completion of HR tasks.

Skills

HR operations

Recruitment

Documentation

Contracts coordination

Organizational skills

Communication

Arabic

MS Office

Education

Bachelor’s degree in HR/Business Administration

Tools

Excel

Word

Job description

We are seeking a detail-oriented and organized HR Assistant to support day-to-day human resources operations, including recruitment, employee records, documentation, contract coordination, and HR administration. The ideal candidate should have a understanding of UAE Labour Law, HR policies, and employee relations, with strong organizational and communication skills.

Key Responsibilities

• Maintain and update employee records, personnel files, HR databases, and confidential documentation.
• Support the preparation and coordination of employment contracts, offer letters, and other HR documents.
• Assist with onboarding, joining formalities, employee documentation, and offboarding procedures.
• Support the implementation of HR policies and procedures in line with UAE Labour Law and applicable regulations.
• Assist with recruitment activities, including CV screening, interview scheduling, and candidate communication.
• Handle employee queries and assist with day-to-day HR coordination.
• Maintain accurate filing systems, track documentation, and follow up on pending HR requirements.
• Provide administrative support for attendance, leave records, documentation reviews, and other HR activities.
• Ensure confidentiality, accuracy, and timely completion of HR tasks.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–4 years of relevant HR or administrative experience.
• Mandatory proficiency in both English and Arabic, written and spoken.
• Knowledge of UAE Labour Law and HR policies and procedures.
• Good organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong attention to detail, time management, and the ability to handle confidential information.
• A proactive mindset, willingness to learn, and the ability to take ownership of assigned tasks.