HR Coordinator

BRONZE HQ DISTRIBUTION AND TRADING FZE; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

BRONZE HQ DISTRIBUTION AND TRADING FZE is seeking an experienced administrative professional to support visas, travel, and office operations in Dubai. The role involves handling employee records, government compliance, and various coordination tasks to ensure smooth corporate functions.

Candidates should have a Bachelor's degree in Business Administration and 5–6 years’ relevant experience, with strong English communication and proficiency in MS Office.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum 5–6 years of experience in administration, office management, or corporate support services.
• Proven experience supporting senior management and handling confidential administrative matters.
• Strong experience in travel coordination, employee services, and office administration.

Responsibilities

• Process and monitor employee visas, work permits, Emirates IDs, and residency renewals.
• Coordinate visa applications for new hires and employees traveling abroad.
• Handle document attestations, government requirements, and passport renewals.
• Maintain accurate employee records and update HR GR systems for changes.
• Coordinate medical checks and Tawjeeh/MOHRE requirements and courier deliveries.

Skills

Travel coordination

Office administration

MS Office proficiency

Communication skills

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite (Word/Excel/PowerPoint)

Job description

Process and monitor employee visas work permits Emirates IDs and residency renewals Coordinate visa applications for new hires and employees travelling abroad Handle document attestations domestic worker documentation and government requirements Maintain accurate employee records and ensure all legal documents are valid and updated Update HR GR systems for visa work permit and contract changes Coordinate medicals Tawjeeh MOHRE requirements passport renewals and courier deliveries of official documents Manage GR email requests and liaise with government authorities and internal departments Support the HR Administration Manager in daily administrative operations Manage staff uniforms name badges and POS card requests changes Arrange air tickets hotel bookings and transportation for business travel Monitor head office attendance and administrative support staff Coordinate office maintenance pest control parking access and office facilities Assist new employees with workstations email office supplies and other onboarding requirements Coordinate company accommodation and related payments Manage outsourced cleaning services and office reception duties when required Handle incoming calls visitors couriers and general administrative inquiries Perform other duties as assigned

Bachelor’s degree in Business Administration, Management, or related field. Minimum –6 years of experience in administration, office management, or corporate support services. Proven experience supporting senior management and handling confidential administrative matters. Strong experience in travel coordination, employee services, and office administration. Experience coordinating with maintenance teams and building management. Preferably with experience working in or supporting a facility management company/environment. Proficiency in MS Office with strong expertise in Microsoft Word, Excel, and PowerPoint. Excellent command of the English language (verbal and written). Exceptional communication, reporting, and interpersonal skills. Strong organizational and multitasking abilities. Ability to analyze and improve administrative procedures and operating practices. Detail-oriented and comfortable working in a fast-paced office environment. Ability to prioritize tasks and complete projects within deadlines.